Skip to main content
Arizona Department of Education Logo
  • Home
  • COVID-19
  • Students & Families
    • Adult Education
    • Early Childhood & Preschool
    • Empowerment Scholarship Account (ESA)
    • Parents & Families
    • School Report Cards
    • Transcripts & Test Scores
  • Educators
    • Academic Standards
    • Assessment
    • Career & Technical Education
    • Certification & Career
    • Post-Secondary & ECAP
    • Public Educator Search
    • Support & Improvement Resources
    • Training & Professional Development
  • Administrators
    • Accountability
    • School & Student Data
    • School Finance
    • School Support & Improvement
    • State & Federal Grants
    • Training & Conferences
  • Programs & Supports
    • Afterschool & 21st Century Learning Centers
    • Educator & School Excellence
    • English Learners, Foster Care, Homeless, & Migrant
    • Gifted & Advanced Learning
    • Health & Nutrition Services
    • Information Technology
    • Office of Indian Education
    • School Safety & Social Wellness
    • Special Education
  • About ADE
    • About the Department
    • Contact Us
    • Data Request
    • Equity, Diversity & Inclusion
    • Events
    • State Board of Education
    • State Board for Charter Schools
    • Submit a Complaint
  • ADEConnect
    • ADEConnect
    • Common Logon
  • Search
  • Home
  • Information Technology
  • Information Technology Blog
  • AzEDS Student Name and DOB

AzEDS Student Name and DOB

  • Fri, Oct 30 2020

AzEDS is preparing for a move to retain the most recently submitted student name and birth date on a Student Unique ID, also referred to as SAIS ID or SSID. Previously, changes were only allowed during the first year a Student Unique ID was established. The names and birth dates that existed at the end of the first year became static. Students in FY2017 continued to utilize their FY2017 submitted name and birth date information for the years to follow regardless of any updates that might have been submitted. This is a concern for name changes or in the event that a Student Unique ID is accidentally shared by multiple students. In order to prepare for this change, please review the following:

  • With the impending AzEDS update, the most recently submitted name and birth date will be used in AzEDS nightly processes that result in post-Integrity reports such as the ADM15.
  • The “STUD25-Student Name/DOB Variance Report” is a new report which can be found in the Student Detail section of the Reports page on the AzEDS Portal.
    • This report includes the names and birth dates submitted for students in this fiscal year (Pre-Integrity) and compares with the names and birth dates recorded in AzEDS (Post-Integrity).
    • A discrepancy will indicate that student information has been recently updated in a prior year as would occur in the A.R.S. § 15-901 data correction process.
    • To resolve variances, resubmit the latest information for the student in the current fiscal year and allow AzEDS nightly processing to complete.
    • Create a Help Desk ticket for School Finance to request assistance with the data in this report.
  • If an LEA is certain that the Student Unique ID belongs solely to their student, they may ask their SIS vendor for guidance on resubmitting the student demographic data such as the name and birth date. Otherwise, an LEA may need to verify who the original student was and submit a Split request with School Finance at http://helpdeskexternal.azed.gov/. The LMTADM25 and MEM10 reports can be used to identify any other LEA that is submitting membership for your students in the current fiscal year.

Please ensure all variances are resolved by 4pm on 11/23 to prepare for this change in AzEDS.

View all Information Technology posts

Recent Information Technology Articles

New Rule 51001: To verify primary night time residence indicator Tue, Mar 16 2021
AzEDS Student Name and DOB Fri, Oct 30 2020
Renewed SSL certificates for AzEDS REST API services Tue, Jul 14 2020
AzEDS 6.0 release for FY2021 Mon, Jun 1 2020
AzEDS 6.0 UAT released Wed, May 6 2020
Arizona State Seal
  • About Us
  • Careers
  • Contact Us
  • Certification
  • Data & Public Records Request
  • School Report Cards
  • State Board of Education
  • State Board for Charter Schools

© 2021 Arizona Department of Education

Social Links

Twitter_Social_Icon_Circle_White.png

Twitter logo

f_logo_RGB-White_58.png

Facebook logo
  • Statewide Policies
  • Site Map