The $75 million additional funding provided by Proposition 123 (Laws 2015, 1st Special Session, Chapter 1) for FY 2025 will be distributed in two payments: $37.5 million on December 6, 2024, and $37.5 million by June 30, 2025. Individual school district and charter allocations are based on the share of statewide weighted Average Daily Membership (ADM). The second $37.5 million payment was calculated based on the same ADM that was used for the FY25 June Classroom Site Fund payment. 

The file linked below will show the first, second, and total annual payment amounts for the FY 2025 Prop 123 payment per LEA. Districts are listed first by county, followed by charters alphabetically. 

District and Charter Prop 123

Please contact the School Finance Payment Team at [email protected] if you have any questions about this payment.

Due to the Arizona State budgetary shortfall that impacts the Arizona Department of Education, the fiscal year 2025 June state aid payment to eligible school districts has been split into two payments. The first payment is to be apportioned on Friday, June 20^th, 2025 and the second payment will be made after the fiscal year 2026 Arizona State budget is passed and signed.

The Department of Education was able to appropriate 63.00% of basic state aid funding for the first payment of the June state aid payment for eligible school districts and charters. Additionally, 100% of additional state aid was appropriated.

Please note that as a result of this funding being separated into two payments, the BSA-64 report on the School Finance Reports website will not reflect the individual payment amounts. The BSA-64 report will only show the sum of payment 1 and payment 2 amounts.

Please review this letter sent to school districts and charters on June 4^th for more information.

For any additional questions, please email [email protected] or call 602-542-5695, option 1.

Thank you!

The School Finance Budget System is now available for fiscal year 2026 budget file submissions. Please navigate to ADEConnect Applications and click on “School Finance Budget System” to begin submitting your fiscal year 2026 budget files.

If you experience issues accessing the page or uploading files, please clear your browser’s cookies and cache before contacting the School Finance Budget Team at [email protected].

Please review the documents for submission and publication instructions: 

• FY 2026 School District Annual Expenditure Budget Submission and Publication Instructions 
• FY 2026 Charter School Annual Budget Forms Submission and Publication Information 

Thank you!

The Charter Estimated Counts application opens for data submission on 05/31/2025. The deadline to submit Charter Estimated Counts is 07/01/2025. Charter Estimated Counts cannot be revised after 07/01/2025. This requirement does not apply to districts, it is specifically for Charter schools.

The first two payments of FY 2026 are based on Charter Estimated Counts. School Finance does NOT pay Charter Schools based on prior year AzEDS ADM. Beginning with Payment 3, payments will be based on FY 2026 AzEDS actual Average Daily Membership (ADM) data only.

To view the full Charter Estimated Counts memo, click here.

FY 2026 Monthly Payment and AzEDS Processing Schedule

 The FY 2026 API is available from 06/01/2025 to 07/15/2026. Instructional calendars and student data transactions may begin on 06/01/2025. 

The user interface for submitting Charter Estimated Counts is available in ADEConnect. School Finance has a corresponding user guide with step-by-step instructions. Please refer to the Charter Estimated Counts user guide for details on submitting data.

For questions regarding Charter Estimated Counts, please submit a request via the Help Desk ticketing system. If you do not have a HelpDesk account or need information on how to submit a HelpDesk request, visit the Help Desk Quick Guide: /finance/helpdesk-quick-guide

BUDG-25 reports for all school districts have been posted to the School Finance website.  FY 2025 May BUDG-25 reports have been calculated using the FY 2025 May BSA-55 information.

• District BUDG-25 reports are available to download from this School Finance website. For further instructions on how to navigate the website, please view this Hot Topic.

• District BUDG-75 reports are available to download from the School Finance website

• District BSA-55 reports are available to download from the School Finance website

Please contact the Budget Team ([email protected]) if you have any questions.

Thank you!

The chapter on Career Technical Education Districts (CTEDs) in the School Finance Manual has been updated. It is now available on the School Finance webpage under School Finance Guidelines & Manuals. 

The School Finance - Operations Support Team is hosting a webinar to review updates and upcoming changes to guidance. If you would like to attend, please register using the following link: School Finance End of Year Updates. 

The webinar is on Thursday, May 15, 2025, at 10:00 AM. 

The chapter on Defining Excused Absences in the School Finance Manual has been updated and is now available on the School Finance webpage under School Finance Guidelines & Manuals. Along with the updated guidance, a resource video has been added to clarify the new sections concerning non-fundable intervals. 

Budget forms for the upcoming fiscal year are typically published shortly after the State budget passes to incorporate any changes in State law. Since the FY 2026 State budget has not yet passed, School Finance and the Auditor General's Office are planning to publish preliminary budget forms to allow districts and charters to plan budget preparation processes and governing board meetings.

The Auditor General's Office expects to publish preliminary budget forms for use in budget proposal and adoption by Thursday, May 22nd if the State budget has not passed and does not appear likely to pass the following week. Please note that preliminary budget forms will not account for routine annual changes, such as inflation, and will not anticipate any other changes to State law. Therefore, any district or charter that proposes its budget using the preliminary budget forms must also adopt the preliminary forms, then revise its budget in early FY 2026 using the final budget forms to incorporate any changes in State law. Districts in which the qualifying levy is greater than the equalization base (non-State-aid districts), in particular, should be aware of the impact of preliminary forms on the budget and discuss property tax rate considerations with counties if preliminary budget forms are used with revisions expected. We will provide a timeframe for final budget form issuance once final changes in State law are known.

If the State budget passes before May 22nd, or appears likely to pass the following week, the Auditor General’s Office will not publish preliminary forms and will instead publish the final budget forms as soon as possible after the budget passes. The final forms will account for all changes in State law, and it may not be necessary to revise the budget in early FY 2026.

School Finance will continue to provide updates via Hot Topic when more information is available.

Thank you!

The application window to submit the Transportation Vehicle Inventory is available until 07/15/2025. 
The following resources have been created to assist in submitting transportation data: 

• Transportation Manual
• Transportation Data Submission Video

The FY 2026 calculation of Transportation Support Level (TSL) dollars is dependent on Vehicle Inventory data submitted for FY 2025.

Reminder: When entering vehicle mileage data, do not enter a date in the Meter End Date field. Adding an end date will cause the vehicle to be marked ‘retired.’ Vehicles accidentally retired can be corrected by editing the mileage and removing the Meter End Date. 

For questions regarding Vehicle Inventory and Mileage, submit a School Finance - Account Analyst Support Request via HelpDesk.