Registration for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems is filling up quickly. To join us from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix, please register on or before July 19, 2023.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The professional conference registration fee is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. To learn more about registration, please visit the IDEA Conference Registration webpage.

Book your hotel room before it’s too late! Consider taking advantage of what may be the last year to book a room at this guaranteed low rate of $103/night (not including taxes) for the nights of the conference (Sunday–Tuesday nights). To make your reservation, go to the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book a hotel room at the conference rate is August 2, 2023.

Exciting Announcements
ADE/ESS is excited to announce the conference’s Premier Speakers, including Carol Kosnitsky, Mike Marotta, Michael Stoehr, and more. Please see the Premier Speakers conference flyer to learn about these speakers and additional national presenters. Visit the National Presenters page to learn more about all national speakers, including the keynote speakers, Haben Girma, Art Cernosia, and Mickey Rowe.

Please see the Evening Events flyer for more information about the film Hearts of Glass, activities for youths/young adults, parents, and family members, and Tuesday’s networking reception and raffle drawing.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox. 
 

Special education data should be reviewed for accuracy and edited, if necessary, before the end of the fiscal year.
Please take a few moments to review the checklist and contact the ESS Data Management Inbox with any questions.

DATA MANAGEMENT ALERT       

Preschool Outcomes Technical Assistance Manual Now Available

Note: This guidance is applicable to school districts only.

ESS Data Management is pleased to announce the Preschool Outcomes Technical Assistance Manual. It’s now available in the AzEDS SPED Reporting section of the ESS Data Management website.

This manual outlines the requirements for preschool outcomes reporting for FY24.

For any questions regarding preschool outcomes reporting, please feel free to email ESS Data Management at [email protected].

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update (SEDD):

Preschool Transition and Students Without Disabilities (SWOD) Data Entry Now Open

The Preschool Transition and Students Without Disabilities data entry components are now open in the Special Education Data Dashboard (SEDD):

• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students Without Disabilities (SWOD): data entry is required for PEAs to identify whether or not educational services were provided to SWOD reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2023, by 5:00 pm. Suppose your PEA does not serve preschoolers and/or has no SWOD reported as long-term suspended or expelled. In that case, these components will not apply to your PEA and, therefore, not be accessible.

To access the SEDD application, please log in to ADEConnect, navigate to the Exceptional Student Services Portal, and select the Special Education Data Dashboard button under Data Collection & Reporting:

From the homepage of the SEDD application, you can select this component through the “Data” menu option:

Or click “Go” in one or more of the accessible boxes:

As a reminder, exit data will be extracted from AzEDS daily and displayed after processing federal business rules. This data is REVIEW only. Any changes to this data must be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2023, by 5:00 pm to finalize your exit data.

You can refer to the technical assistance documents under the “Help” menu option, which will take you to the SEDD website that contains the appropriate tools and resources.

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May, please review the recordings available on our website under Training Opportunities or on our YouTube channel.

Please direct any questions to ESS Data Management.

The Arizona Education Data Standards (AzEDS) system will begin collecting an extension of parent information starting in the fiscal year 2024. This additional information is a flag on parent data submitted into AzEDS that identifies the parent as an Individuals with Disabilities Education Act (IDEA) parent. This flag should be marked for parents who meet the definition outlined in 34 CFR § 300.30. In the upcoming school year and moving forward, Exceptional Student Services will require public education agencies (PEAs) to indicate an IDEA parent for the dates of any special education program submitted into AzEDS (excluding ancillary services).

If you have any questions, please email ESS Data Management.

ESS Data Management is pleased to share a new guidance document that addresses full-time equivalency (FTE) enrollment reporting for preschool students with disabilities in the AzEDS SPED Reporting section of the ESS Data Management website.

This document outlines guidance on reporting FTE enrollment for preschool students with disabilities to comply with statutory requirements relating to Average Daily Membership (ADM) calculation. Relevant SPED and ADM integrity rules and reports that validate this data will be applied as appropriate.

For any questions regarding the upcoming FY24 Data Reporting Updates, please contact [email protected].

ADE/ESS is excited to announce keynote speakers for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems. This year’s conference will be held from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix. Please see the conference flyer to learn about Haben Girma, Art Cernosia, and Mickey Rowe. Additional national speakers and exciting conference events will be shared soon. 

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The conference registration fee for professionals is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. ADE/ESS is aware that PEAs may have approaching procurement deadlines related to the issuance of purchase orders, so please do not delay in registering for the conference. Registration is anticipated to fill quickly. 

To learn more about registration, including information about making a Save My Seat request and Frequently Asked Questions, please visit the IDEA Conference Registration webpage. 

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox. 

DATA MANAGEMENT ALERT       

ESS Statement of Assurances (SOA) due June 15, 2023

The FY24 Statement of Assurances application is open for submission. All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect. This is required before any FY24 activities in the Exceptional Student Services portal are allowable. The portal will block any PEA that has not completed the SOA after the deadline.

The application is now open for submission and closes on June 15, 2023.

The SOA must be submitted by the Superintendent, Charter Holder, or Special Education Director of your organization before FY24 IDEA funding applications are approved in the Grants Management Enterprise system.

• The PEA must assign the role of ESS Special Education: Signer in ADEConnect to the individual that will review, sign, and submit the Statement of Assurances.
• PEAs that do not apply for IDEA funds are still required to submit the SOA.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, June 21 

 The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, June 21, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

• Reminders 

• Trending topics 

• Top 3 Integrity Errors 

• Q&A    

Registration is required to attend: Register for Special Education Data Updates webinar. For questions, please contact ESS Data Management via email at [email protected].    

Special Education Stakeholders,

ADE/ESS is excited to announce the opening of registration for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems. This year’s conference will be held from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix.

The conference registration fee for professionals is $470 per person and can be paid by credit card, check, or purchase order. ADE/ESS is aware that public education agencies (PEAs) may have approaching procurement deadlines related to the issuance of purchase orders, so please do not delay in registering for the conference. Registration is anticipated to fill quickly.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). Interested participants must have an ADE Connect account to complete the registration. See the APLD Learner Guide for detailed steps to complete registration.

To learn more about registration, including information about making a Save My Seat request and Frequently Asked Questions, please visit the IDEA Conference Registration webpage.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates, including announcements about keynote speakers. Questions can be emailed to the IDEA Conference inbox.