DATA MANAGEMENT ALERT

Update for FY 2024 to Integrity Rule: -40031

An update to an integrity rule for FY 2024 will be introduced into the integrity process on SPED data shortly. This rule continues our effort to validate SPED reporting further and ensure clean data for the state.

A one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. An updated error message has been added to our SPED Integrity Rules Reference document.

Please note: This alert does not indicate that your entity is failing this rule. Please check your INTEG15 report in the AzEDS Portal to determine if your entity is failing any SPED Integrity Rules. 

Integrity Rule -40031

This rule validates that SPED Needs reported for students attending a school site are approved to service those needs according to the applications submitted by those entities.

This rule will now validate approved needs for all public and non-public school sites.

As a result, this rule will also fail for any student reported with the EDP need but who is not attending a site approved for EDP. All public schools sites approved for EDP are listed on the Emotional Disabilities Private/Public (ED-P) Program web page.

PEAs failing this integrity error and that are not listed as approved for EDP, please contact the ESS Private Day EDP Inbox with questions.

PEAs that fail the rule and that are listed as being approved for EDP, please contact ESS Data Management.

If the student failing this integrity error attends an approved private day school, PEAs can validate the approved needs on the Private Special Education Schools web page list.

Please contact the ESS Data Management inbox with any questions regarding this update.

DATA MANAGEMENT ALERT

Special Education Data Updates Webinar: Wednesday, January 17

The Exceptional Student Services Data Management team will host the next live webinar on Special Education Data Updates on Wednesday, January 17, from 1:00 to 2:00 p.m. This session will cover a variety of data topics that will include (subject to change):

• Reminders
• Trending topics
• Top Three Integrity Errors
• Q&A

Registration is required to attend. Register for Special Education Data Updates webinar. If you have any questions, please email the ESS Data Management inbox.

DATA MANAGEMENT ALERT

AzEDS Report and Integrity Rules Update

Effective December 01, 2023, the SPED10 report in the AzEDS Portal has been enhanced to include Resident School ID begin and end dates. Integrity -40079 validates that a Resident School ID is reported for all dates of a SPED LRE.

Also effective December 01, 2023, integrity rule -40070 has been updated. The rule has been updated to ensure that MDSSI and ED cannot be reported together. The Concurrent Need Matrix reflects this change.

For assistance with resolving integrity errors, please visit our AzEDS SPED Reporting web page for the one-sheet SPED Integrity Error Tools and additional resources. You may also visit our ESS Data Management web page.

If you have any questions, please email the ESS Data Management inbox.

Data Management Alert

New Integrity Rule: -40095

Effective October 31, 2023, a new integrity error has been implemented for SPED data validations in AzEDS. This new integrity error is part of an ongoing effort to ensure clean data during the fiscal year and to avoid corrections of data after the close of the fiscal year.

-40095 Duplicate Least Restrictive Environment records are reported.

This rule ensures that duplicate Least Restrictive Environments (LREs) are not reported. Duplicate LREs can cause issues with some ADE systems and reporting. The error notifies a PEA that their SIS has duplicated the LRE and to work with their SIS vendor to remove one of the duplicates.

The SPED Integrity Error Tool for this rule is linked below:

SPED Integrity Error Tool -40095

One sheet SPED Integrity Error Tools for all SPED integrity rules can be found on the ESS Data Management website.

If you have any questions, please email the ESS Data Management inbox.

Please see the following important information from our ADE/Assessment partners: