ESS Data Management

The ESS Data Management team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

Special Education Data Dashboard AzEDS SPED ReportingOctober 1 Data Collection Discipline Data CollectionData Management Toolkit Data Management Alerts

Introduction to Data Management

FY23 Overview Video

FY23 Overview Slides

FY23 Checklist

FY23 Data Reporting Updates

Glossary of Acronyms and Terms

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

IDEA Data Center

Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)

U.S. Department of Education

Important Links

Special Education Data Updates Webinars:

Join us to discuss a variety of ESS Data Topics, Updates, and Live Q&A.

These webinars will be held the 3rd Wednesday of every month from 2:00–3:00 p.m. (subject to change). Registration for each webinar is sent two weeks prior via our ESS Data Management Alerts.

The next webinar is scheduled for 4/19/23. Please email ESS Data Management with any questions regarding registration.

Special Education Data Updates Webinar Recordings

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.

Available Data:

October 1 Child Counts - State of Arizona Special Education October 1 child counts

FY22 PEA SPED Child Count Totals - State of Arizona Special Education child counts by school districts only (with geographic boundaries) used for comparing student counts between districts

To access federally reported special education data, please see the following web links:

Data Management Contact Information

With general questions, please contact:

ESS Data Management Inbox

Main Phone: (602) 542-3962

Subscribe to Data Management Alerts

Page reviewed 11/10/22

From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: FY24 Statement of Assurances required by all PEAs opens on 4/3/23 Mon, Mar 20 2023 Data Management, Updates

DATA MANAGEMENT ALERT

FY23 Statement of Assurances required by all PEAs opens on 4/3/23

Under the Individuals with Disabilities Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services, is required to obtain assurances from Public Education Agencies (PEAs) to attest that they are meeting the requirements under state and federal statute for special education in the state of Arizona.

It is a requirement for all entities defined as PEAs regardless if they get federal funds or not.

All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect.

The application will open on 4/3/23 and close for submissions on 6/15/23.

INTERNAL PD INFO: Multi-Tier Behavior Supports (MTBS) Year 1 Mon, Mar 20 2023 Professional Learning and Sustainability, Updates

Special Education Directors:

Are you concerned about the current rate of suspensions and expulsions at your school or district? Do you feel students are losing valuable class time due to disruptions and other behavior problems? Are teachers struggling to be successful with classroom management? Are administrators spending too much time dealing with discipline issues? If you answered yes to one or more of these questions, then you might find the solution in Multi-Tier Behavior Supports.