Data Management

The ESS Data Management (DM) team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

 

Introduction to DMImportant DatesFY21 Data Reporting UpdatesGlossary of Acronyms & Terms

For a quick way to verify all your tools are up to date in your ESS DM Toolkit, see the most recent Table of Contents.

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count (Child count date was December 1 prior to FY 2009).

Available Data

Year to Year Comparison Data for December 1st Counts (Removed for restructuring)

Year to Year Comparison Data for October 1st Counts (Removed for restructuring)

To access federally reported special education data, please see the following web links:

 

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

COVID Learning Environments

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Glossary of ESS Data Management Acronyms & Terms

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

Tip Sheets

Individuals with Disabilities Education Act (IDEA) Data Center

Important Links

Joint Guidance on Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA)

US Department of Education

AzEDSOct 1 Data Collection Annual Data Training OpportunitiesTraining Videos Subscribe to DM Listserv

 

Data Management Contact Information

For general questions, please contact:

ESS Data Management Inbox

Main Phone: (602) 542-3962

From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: FY22 Update: Integrity Rules Upgrading from Warning to Failure Wed, Apr 7 2021 Data Management, Updates

Effective Fiscal Year 2022, two Integrity Rules will be upgrading from a warning to a failure.

Please be aware you can identify students receiving these warnings in FY21 to prepare for your reporting in FY22.  Please check your INTEG15 report in the AzEDS Portal to determine if your entity is failing any Integrity Rules. The INTEG15 report can filter by warnings only.
PD INFO: Students with Chronic Health Conditions: A Proactive Approach to Transition Webinar on April 28 Tue, Apr 6 2021 Professional Learning and Sustainability, Updates

The ADE School Safety and Social Wellness and ADE/ESS Secondary Transition teams, in partnership with the Mayo Clinic, are excited to announce a virtual professional learning opportunity on Wednesday, April 28, 2021 from 2:30–3:30 p.m. for school nurses, school social workers, school psychologists, and school counselors. Although the focus will be specific to students in grades 6–12, please share with any other stakeholder who is interested in this topic. 

Students with Chronic Health Conditions: A Proactive Approach to Transition