DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection

DATA MANAGEMENT ALERT   

FY 2021 October 1 Data Collection

Public education agencies (PEAs) are required to verify the count of students participating in special education (SPED) on October 1, 2020. Verification will be completed via the web-based ESS October 1 Data Collection application, available through the ESS Portal via ADEConnect.

The October 1 Data Collection consists of three phases:

Phase I: Verification and Personnel

Phase II: Reconciliation

Phase III: Non-Reconciliation (if applicable)

To review the complete October 1 Data Collection timeline, please see the ESS Data Management FY 2021 Important Dates document that will be updated on the ESS Data Management website on October 1, 2020.

Phase I: Verification

The ESS October 1 Data Collection application will open on Friday, October 2, 2020. PEAs must log in to the application to submit the October 1 verification counts and personnel data. All technical assistance documents and FAQs will be available by accessing the “Help tab” on the home page of the ESS October 1 Data Collection application. Some of these documents will also be available on the ESS Data Management website in the October 1 Data Collection page.

 Please note that October 1 is the count date, not a due date or deadline.

October 1 falls on a Thursday this year. If October 1 is a non-session day for your PEA (i.e., fall break), be mindful of the following information. To ensure an accurate count, include students who were enrolled on the last day school was in session before October 1 as long as they are known to have continued in special education on the first day school was in session following October 1 (whether it be in your school in your PEA or another PEA). The PEA that should count the student is the PEA the student was enrolled in prior to October 1.

Training Videos

To access ESS Data Management training videos, go to this Training Videos webpage. This year’s training will consist of videos on various topics related to the October 1 Data Collection phases:

• Overview
• Phase I
  • How to Count Your Students
  • Parentally Private School Student Reporting
  • Personnel
• Phase II
  • Reconciliation Steps
  • Case Study
• Phase III
  • Non-Reconciliation Requirements

As each training video is posted, an alert will be sent via the ESS Data Management listserv. To join the listserv to receive these and other alerts, click here.

For questions regarding October 1 Data Collection requirements, email ESS Data Management.