DATA MANAGEMENT ALERT: October 1 Verification Count for students attending ASDB sites.

DATA MANAGEMENT ALERT    
October 1 Verification Count for students attending ASDB sites. 

Further clarification is being provided regarding students attending ASDB sites and the ESS October 1 Data Collection. 

 Regardless if a student attends an ASDB site or a site within your PEA, you would include the student in your Phase I Verification Count if the student was provided services on October 1st. 

 Effective FY21, it is the responsibility of the District of Residence to report the student into AzEDS.  ASDB does not report student data into AzEDS as they have previously. 

 ASDB students missing from your AzEDS Portal reports would indicate the student is not reported properly in AzEDS. 

 AzEDS reporting should be at the site the student is physically attending for both SPED Needs/LRE and Enrollment.  Please contact ESS Data Management if you need to have the relationship established for your PEA to submit on behalf of an ASDB site.  If you need to submit a calendar for an ASDB site to report enrollment, please open a ticket in the ‘Self Service Portal’ linked at the top right of your ADE Connect homepage.  Calendars and Entity ID numbers for ASDB sites are available at the bottom of this webpage.   

Tuition Payer Codes: 

• Voucher students physically attending ASDB sites should be reported with Tuition Payer Code 7. 
• Fee-for-Service students physically attending a site within your PEA and receiving services from ASDB should be reported with Tuition Payer Code 1.  
• Voucher students physically attending a site within your PEA should be reported with Tuition Payer Code 7. 

More information is available in the ASDB Student Reporting document.

For further questions, please contact ESS Data Management.