DATA MANAGEMENT ALERT: SPED Integrity Rule -40055

DATA MANAGEMENT ALERT 

SPED Integrity Rule -40055

Integrity Rule -40055 will update on May 1 to validate SPED and Enrollment Exit Dates, and reasons are reported (not null) until the end of FY 2023.

SPED integrity rule -40055: If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective May 1 of the fiscal year to capture invalid exit combinations and unreported relevant data elements (see the SPED Exit Validation Matrix).

• If a student has all the following four values, this rule will trigger anytime during the reporting year:
  • Enrollment Withdrawal/Year-End exit value (Code/Reason)
  • Enrollment Withdrawal/Year-End exit date
  • SPED Exit Code (Reason)
  • SPED Exit Date
• If any of these elements are missing, this rule will be triggered on May 1 and forward.

Between July 1 and April 30, this rule would apply only in cases where all 4 of the values are present. Effective May 1, this rule would apply to all students even if one or more values are reported as “null” (not reported).

The intent of this rule is not only to ensure that the data is complete by the end of the fiscal reporting year with all four values but also to ensure that the exit dates/reasons align between SPED and ADM as appropriate.

If PEAs were not receiving this error previously and now receive this error after May 1, most likely, one of the four values has not been reported. To resolve integrity error -40055, replace the null values with the correct exit date(s) and/or exit reason(s) according to the SPED Exit Validation Matrix and resubmit to AzEDS. Please note that AzEDS will accept future dates.

Additionally, the SPED Integrity Error Tool for -40055 can be referenced to assist with troubleshooting.  

If you have any questions, please direct them to [email protected].