DATA MANAGEMENT ALERT: SPED Integrity Rule -40055

DATA MANAGEMENT ALERT

SPED Integrity Rule -40055

SPED integrity rule -40055 is defined as follows:  

If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule is triggered for all SPED data effective April 1st of the fiscal year to capture mismatches and relevant data elements not reported. (See the SPED Exit Validation Matrix)

1. If a student has all of the following four values, this rule will trigger anytime during the reporting year:
   • Withdrawal/Year-End exit value (Code/Reason)
   • Withdrawal/Year-End exit date
   • SPED Exit Code (Reason)
   • SPED Exit Date
2. If any of these elements are missing, then this rule will be triggered on April 1 and forward.

To further clarify:

Between July 1 and March 31 of each reporting year, this rule would apply only in cases where all 4 of the aforementioned values (a-d above) are present. Effective April 1, this rule would apply to all students even if one or more of the values is reported as “null” (not reported).

The intent of this rule is not only to ensure that the data is complete by the end of the fiscal reporting year with all 4 values, it is also intended to ensure that the exit dates/reasons align between SPED and ADM as appropriate.

If PEAs were not receiving this error previously and now have students failing, most likely one of the 4 values have not been reported.  To resolve integrity error -40055, replace the null values with the correct exit date(s) and/or exit reason(s) according to the SPED Exit Validation Matrix and resubmit to AzEDS. Please note that AzEDS will accept future dates.

Additionally, the SPED Integrity Error Tool for -40055 can be referenced to assist with troubleshooting.  

Post-integrity exit data is required to ensure that the federal exit reports within the Annual SPED Data Collection are accurate and valid. This exit data is also used to calculate the measurement for the graduation rate (Indicator 1) and dropout rate (Indicator 2) on the State Performance Plan / Annual Performance Report (SPP / APR).  

If you have any questions, please direct them to [email protected].