FUNDING INFO: Program Management Updates and Webinar Series

Special Education Directors,

Please review the October update from the ESS Program Management team and forward to your Business Manager. Thank you!

Completion Reports

The completion reports (CR) for FY20 IDEA Consolidated – Entitlement grants have been rolling in steadily since 7/1/2020. The official due date for these completion reports is 12/30/2020. Remember, this means the CR must be approved by your County Business Manager (if necessary) by that date. If you have questions about how to fill out sections of the CR, please contact your Program Management specialist.

Reimbursement requests

We have entered the fourth month of the FY21 project period. Our goal this year is to have public education agencies (PEAs) submit reimbursement requests more frequently. Reimbursement requests can be submitted for all grants that have been approved by the SEA Director.

Full allocation to FY21 IDEA Basic and IDEA Preschool grants

Program Management will place comments in the History Log of your application to notify you of the upcoming allocation adjustment as your full award is deposited into the GME. If your funding application is currently in an SEA Director Approved status, it will be placed into a revision status. If it is in any other status, you will need to initiate a revision. If your PEA has obligations for Proportionate Share or Coordinated Early Intervening Services (CEIS), you will note that those obligations have increased due to the full award.

Annual Financial Reports due to School Finance

The FY2020 Annual Financial Reports (AFR) are due to School Finance on October 15. Please remember the IDEA Maintenance of Effort Compliance test is based on the value your PEA reports on Page 8 of the AFR. To review information about the Maintenance of Effort test, please visit the ESS Operations website. View your PEA’s MOE comparison year data by logging into the Maintenance of Effort application through the ESS Portal of ADE Connect.

Upcoming Webinars

Program Management will launch a webinar series on the second Tuesday of each month from 11:00 a.m. to 12:00 p.m.

November 10 – Proportionate Share Calculations and the October Data Collection

December 8 – FY 2021 High-Cost Child Applications

January 19, 11:00 a.m. - 12:00 p.m. – Allowable Costs Under the IDEA Please note the change of date.

February 9 – FY2022 IDEA Consolidated – Entitlement funding application

March 9 – Maintenance of Effort Compliance

Help us plan for upcoming webinars, modules, and videos by filling out this training survey.

The ESS Program Management team is here to help you. Please email Program Management or contact your specialist directly: Alice Nunes, Tanya Rodriguez, or Candice Trainor. Sign up for the ESS Program Management listserv.