Please be aware of scheduled maintenance, affecting ADEConnect and related ADE application systems:

ADEConnect and related application systems will be unavailable on Saturday, June 27th, 2026 (from 10:00 AM - 3:00 PM)

The Charter Estimated Counts template has been updated to include additional funding type fields such as FRPL and GIFTED. These new fields will need to indicate a "yes" or a "no" for students that participate in these programs. If you do not have this information to report yet, you can simply report "no" for each student. 

All charters must download and use the updated version of the Charter Estimated Counts template for submissions. 

Please download the updated template from the Charter Estimated Counts application. 

Charter districts that have previously attempted to upload their file using the old template will need to reupload a successful file. You will be contacted by the SF Analyst team if you are impacted. 

If additional assistance is needed, please submit a HelpDesk ticket.

As mandated by A.R.S. § 15-1042(B), all School Districts and Charter Districts are required to submit data electronically to receive funding. As part of this process, School Districts and Charter Districts must create an instructional calendar for each school site. The Superintendent or authorized representative must certify that each calendar has met the minimum instructional time requirements defined in A.R.S. § 15-901. School Districts and Charter Districts must enter the instructional calendars in student information systems (SIS) for submission to AzEDS. AzEDS will be available for FY 2027 instructional calendars and student data transactions beginning on 6/1/2026.

If the instructional calendar deadline has not been met, the initial release of state aid will be delayed.

Click here to review the full calendar memo. 
Click here to review the Calendar Integrity Reference Guide. 
 

If additional assistance is needed, please submit a HelpDesk ticket.
 

Pursuant to A.R.S. § 15-185(B)(2), the student count of a charter school shall be determined initially by using an "estimated count" based on the actual registration of pupils before the beginning of the school year. 
 
The Charter Estimated Counts application will open for data submission on 05/31/2026. The deadline to submit Charter Estimated Counts is 07/1/2026. 

• Charters can be paid based on Charter Estimated Counts for the first two payments of the year.
• Payment 3 will be based on FY2027 AzEDS ADM data.
• Charter Estimated Counts cannot be revised after the 7/1/2026 deadline.

Click here to review the full Charter Estimated Counts memo.
Click here to review the new Charter Estimated Counts manual.

If additional assistance is needed, please submit a HelpDesk ticket.

Average Daily Membership (ADM) is calculated using data submitted in the Arizona Education Data Standards (AzEDS) system. Data capture stores a static copy of ADM every month on the data capture deadline. ADM is the basis of state aid funding. Monthly state aid payments are a percentage of the annual equalization assistance less previous payments year-to-date.

Ensure data is reconciled and free of integrity errors prior to the monthly data capture dates. Reports are published at https://schoolfinancereports.azed.gov/.

The FY 2027 API is available from 6/1/2026 to 7/15/2027.

*Alternative to FY 2027 AzEDS data available for the first two payments only. Districts will be paid based on AzEDS prior-year ADM, which does not apply to Charters. Charters will be paid based on estimated counts submitted via the ADEConnect Charter Estimated Counts application.

To be eligible for an increase in expenditure capacity and state aid, all FY2025 15-915 requests must be submitted by June 01, 2026, to ensure all data changes/corrections are completed before June 30, 2026.
Requests completed after June 30, 2026, are outside the subsequent fiscal year and are not eligible for increased expenditure capacity and state aid.

Year two (2) and three (3) corrections made within the 2nd and 3rd prior year may decrease expenditure capacity and state aid. Under A.R.S. § 15-915, no increases may result from FY2023 and FY2024 student data corrections.

For additional information and instructions on submitting a request, see the Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (A.R.S. § 15-915) posted here: /finance/school-finance-external-guidelines. 
 

The window for districts to submit transportation Vehicle Inventory data is open until July 15, 2026.

The FY2027 calculation of TSL is dependent on Vehicle Inventory data. Reports will generate at https://schoolfinancereports.azed.gov/ after data has been entered and saved. Failure to enter and save both Route and Inventory data may cause unexpected funding changes. Charters are not required to submit transportation data.

The following resources have been created to assist in submitting transportation data:

• Transportation Data Submission Video
• Transportation FAQ
• Transportation and Vehicle Inventory Application Manual

Please review the resources prior to submitting your transportation data. If additional assistance is needed, please submit a HelpDesk ticket. 

CTEDs should be prepared to report students in a Regionally Identified High Need program* must be reported to AzEDS Portal with Tuition Payer code 9 to receive correct ADM funding.

Students that meet this criterion must be reported as Tuition Payer code 9 to AzEDS Portal:

• A 9th-grade student enrolled in a Regionally Identified High-Need program.
• Continuation students that have graduated from the member site but will continue in CTED for immediate subsequent year after their reported graduation.
  • Continuation students (Grade 13) should be reported as 12th graders due to AzEDS reporting limitation. 

Grade 9 CTED students may generate funding when the student reaches the 40th day of grade 11 and is enrolled in an approved CTED program. Enrollment must be reported on the AzEDS Instructional Calendar for the 40th instructional day. While students can receive funding for 9th grade or the year after their graduation, they are prohibited from receiving CTED funding for more than four years, even if they attend more than one CTED.

 School Finance will verify students' participation in the Regionally Identified High-Need program by using student data reported to AzEDS with a tuition payer code 9 to calculate the appropriate ADM payment in the subsequent fiscal years. For example, if the 9th grade student in FY2026, remains enrolled in the program in FY2028 as an 11th grader, the ADM will be calculated in FY2028. 

*Regionally Identified High Need programs are identified by the Office of Economic Opportunity (OEO) and approved by the Arizona Career and Technical Education Quality Commission (ACTEQC). 

If additional assistance is needed, please submit a HelpDesk ticket.

The FY24 9th grade CTED funding adjustment has been calculated and included in the FY26 February state aid payment. This adjustment has been included in the Adjusted Base Support Level. Please see the attached spreadsheet for more information.

Please note that there will be a final adjustment to this funding based on final FY26 ADM during the SRC payment period.

If you have any questions regarding the funding adjustment, please contact the School Finance Payment Team at [email protected]. If you have any questions regarding the ADM, please open a Help Desk ticket with the School Finance Account Analyst Team.

Thank you!

FY24 CTED Funding Adjustment

The Arizona Department of Education (ADE) has paused the implementation of Non‑Fundable Interval (NFI) until further notice. ADE will be working with stakeholders and constituents on the implementation of NFI within AzEDS. Additional updates will be provided in the coming weeks.