The chapter on Career Technical Education Districts (CTEDs) in the School Finance Manual has been updated. It is now available on the School Finance webpage under School Finance Guidelines & Manuals. 

The School Finance - Operations Support Team is hosting a webinar to review updates and upcoming changes to guidance. If you would like to attend, please register using the following link: School Finance End of Year Updates. 

The webinar is on Thursday, May 15, 2025, at 10:00 AM. 

The chapter on Defining Excused Absences in the School Finance Manual has been updated and is now available on the School Finance webpage under School Finance Guidelines & Manuals. Along with the updated guidance, a resource video has been added to clarify the new sections concerning non-fundable intervals. 

The application window to submit the Transportation Vehicle Inventory is available until 07/15/2025. 
The following resources have been created to assist in submitting transportation data: 

• Transportation Manual
• Transportation Data Submission Video

The FY 2026 calculation of Transportation Support Level (TSL) dollars is dependent on Vehicle Inventory data submitted for FY 2025.

Reminder: When entering vehicle mileage data, do not enter a date in the Meter End Date field. Adding an end date will cause the vehicle to be marked ‘retired.’ Vehicles accidentally retired can be corrected by editing the mileage and removing the Meter End Date. 

For questions regarding Vehicle Inventory and Mileage, submit a School Finance - Account Analyst Support Request via HelpDesk.

Average Daily Membership (ADM) is calculated using data submitted in the Arizona Education Data Standards (AzEDS) system. Data capture stores a static copy of ADM every month on the data capture deadline. ADM is the basis of state aid funding. Monthly state aid payments are a percentage of the annual equalization assistance less previous payments year-to-date.

Ensure data is reconciled and free of integrity errors before the monthly data capture dates. Reports are published at School Finance Reports. 

The FY 2026 API is available from 06/01/2025 to 07/15/2026.

*Alternative to FY 2026 AzEDS data available for the first two payments only. Districts will be paid based on AzEDS prior-year student counts, which do not apply to Charters. Charter will be paid based on estimated counts submitted via the ADEConnect Charter Estimated Counts application.

To help districts and charters finalize their May 15th Expenditure Budget revisions, School Finance has put together updated preliminary annual FRPL, DAA, and CAA one time funding apportionment amounts. The data that was used for these values comes from the preliminary data for the FY25 May state aid payments that uses the AzEDs data capture date of 4/15/2025.

Please note that these values are not the final values that will be used for the second payment of these apportionments. Data based on the FY25 June state aid payments that use the 5/15/2025 data capture date will be used to finalize payment 2 for each of the supplemental fundings. As a result, the finalized data is subject to change compared to the values provided in the spreadsheet.

For school districts, please review this Hot Topic for more information about how to include these supplemental apportionments in your Expenditure Budget.

Please see this spreadsheet for the updated preliminary values: FRPL, DAA, CAA One Time Funding Update

Grade 9 students enrolled in a Career and Technical Education District (CTED) and in a Regionally Identified High Need program* must be reported to AzEDS with Tuition Payer code 9.

Tuition Payer Code 9:
•    A 9th-grade student enrolled in a Regionally Identified High-Need program.

Grade 9 CTED students may generate funding when the student reaches the 40th day of grade 11 and is enrolled in an approved CTED program. Enrollment must be reported on the AzEDS Instructional Calendar for the 40th instructional day. While students can receive funding for 9th grade or the year after their graduation, they are prohibited from receiving CTED funding for more than four years, even if they attend more than one CTED.

School Finance will verify students' participation in the Regionally Identified High-Need program by using student data reported to AzEDS with a tuition payer code 9 and validate the data reported to the CTE Data Portal to calculate the appropriate ADM payment in the subsequent fiscal years. For example, if the 9th grade student in FY2025, remains enrolled in the program in FY2027 as an 11th grader, the ADM will be calculated in FY2027. 

*Regionally Identified High Need programs are identified by the Office of Economic Opportunity (OEO) and approved by the Arizona Career and Technical Education Quality Commission (ACTEQC). 

If additional assistance is needed, please submit a HelpDesk ticket.
 

The School District Employee Report (SDER) On-Line Application will open on 02/01/2025 for employee data revisions. You can access this application through ADE Connect.

If there are any revisions that need to be made to your SDER data, you can log in to ADEConnect SDER Application. The deadline to submit final revisions is 03/01/2025, by the end of the day.
It is important to note that if a district's data is not submitted and error-free, it will not be included in the TEI calculation. Final TEI reports will be available on or before 03/01/2025.

For additional details about the submission of SDER data, please refer to the SDER manual.

Please submit a HelpDesk ticket if you need assistance with submitting your SDER data.
 
Note: Charter schools should not submit staff data or SDER data.
 

The window for districts to submit transportation route data is now open. Districts (not charters) must submit transportation route data within 12 days of their 100th day (or 200th day where applicable) per A.R.S. § 15-922. School Finance will collect district transportation data via a new ADEConnect application. 

The following resources have been created to assist in submitting transportation data via the new application:

Transportation Data Submission Video

Transportation Manual

Transportation FAQ

Please review these resources before submitting your transportation data. If additional assistance is needed, please submit a HelpDesk ticket.

Payment 6 will be based on data captured that is passing integrity and generating ADM in AzEDS. There is no option for districts to be paid on prior year data, or for charters to be paid on estimated counts. Data in AzEDS will be used to calculate ADM for Payment 6.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY25 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

FY 2025 Monthly Payment and AzEDS Processing Schedule

If additional assistance is needed, please submit a HelpDesk ticket.