Data Management

DATA MANAGEMENT ALERTNEW Home-based vs. Homeschooled vs. Homebound Guidance DocumentA new guidance document identifying the key differences between reporting Home-based vs. Homeschooled vs. Homebound students is now available on our AzEDS SPED Reporting page, under Tools and Resources.

DATA MANAGEMENT ALERTUpdate to Integrity Rule for FY 2022: -40031An update to an integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly. This rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state. A one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. An updated error message has been added to our SPED Integrity Rules Reference document and the change is referenced on the FY 2022 ESS Data Reporting Updates document.

The Exceptional Student Services Data Management team will be hosting our next Special Education Data Updates live webinar on Wednesday, February 16th from 2pm – 3pm. Registration is required to attend: Register for Special Education Data Updates webinar.

Due to upcoming changes to the FY22 ESS Discipline Data Collection (DDC) application, a new XML schema has been released for PEAs that wish to use the bulk upload option via an XML export from their Student Information System. Your student information system vendor will need to update your SIS to this new schema. ESS Data Management is distributing the NEW XML Schema to PEAs, and it is the PEA’s responsibility to deliver this new schema to their own Student Information System vendors. The XML schema can also be found on the Discipline Data webpage of the ESS Data Management website.

An update to an integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly. This rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state. A one-sheet integrity tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document and referenced on the FY 2022 ESS Data Reporting Updates document. Integrity Rule -40066This rule will validate the submitted reference DescriptorID sent from your Student Information System matches the submitted SPED Least Restrictive Environment name.

Please be aware the Exceptional Student Services October 1 processing will be updated today to include integrity rules for Membership and Accountability. This will result in any SPED student receiving services over October 1 failing Membership or Accountability rules to be excluded from your October 1 count. Many existing SPED integrity rules rely on Membership and Accountability rules to ensure clean data.

The October 1 Data Collection (ODC) application Phase II due date has been extended from December 15, 2021 to the NEW due date of January 18, 2022 by 5pm.

The SPED07 report is now available within the October 1 Data Collection (ODC) application for Phase II: Reconciliation.

A new integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly.  This new rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state.    A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document and referenced on the FY 2022 ESS Data Reporting Updates document.  Integrity Rule -10138 This rule will validate any students enrolled at an approved Private Day School to have a corresponding SPED Least Restrictive Environment (LRE) reported for all dates of the enrollment. 

  The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, November 17th from 10am – 11am. This session will cover a variety of data topics that will include:  Reminders  Trending topics  Topics requested by you  Q&A