Data Management
The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules. To recieve Data Management Alerts in your inbox, please subscribe:
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DATA MANAGEMENT ALERT: October 1 Verification Count for students attending ASDB sites.
Further clarification is being provided regarding students attending ASDB sites and the ESS October 1 Data Collection. Regardless if a student attends an ASDB site or a site within your PEA, you would include the student in your Phase I Verification Count if the student was provided services on October 1st.
DATA UPDATE: Federal Fiscal Year 2018 Public Education Agency Determinations Released
Under Section 616 of the Individuals with Disabilities Education Act 2004 (IDEA), States are required to make a determination for all public education agencies (PEAs) of their performance on identified special education criteria. The Federal Fiscal Year (FFY) 2018 determinations have been posted to the PEA Determinations section of the ESS website.
DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection Application is now OPEN
We are pleased to announce that the October 1 Data Collection (ODC) application is accessible for the submission of the Verification Count and Personnel data.
DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection – Phase I opening delayed
Due to unforeseen technical issues with the October 1 Data Collection (ODC) application, the opening of the application will be tentatively delayed to October 5, 2020 or later if necessary. The Important Dates document will be updated accordingly. ODC users are encouraged to refer to this document for updates.
DATA MANAGEMENT ALERT: FY21 Important Dates Posted
The Fiscal Year 2021 Important Dates document is now available. This document outlines all important due dates for the two data collections overseen by ESS Data Management
DATA MANAGEMENT ALERT: FY 2021 October 1 Data Collection
Public education agencies (PEAs) are required to verify the count of students participating in special education (SPED) on October 1, 2020. Verification will be completed via the web-based ESS October 1 Data Collection application, available through the ESS Portal via ADEConnect.
DATA MANAGEMENT ALERT: New fields available in the SPED72 report
Additional fields have been made available in the SPED72 report to aid PEAs in validating submitted data. Integrity Warnings and Resident School ID
DATA MANAGEMENT ALERT UPDATE: ASDB Student Reporting
The ASDB Student Reporting guidance has been revised to clarify eligibility determination for students on an institutional voucher and the reporting of students receiving services from regional cooperatives.
DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Due Date Extension
Due to Student Information System (SIS) vendor updates, the due dates for ADC have been revised.
DATA MANAGEMENT ALERT: FY20 Annual Data Collection (ADC) – Final Submission
This is a friendly reminder that the FY20 ESS Annual Data Collection application is available and accessible to PEAs. Be aware, there are two separate due dates involved in this data collection reporting requirement.