We are aware of the inability of PEAs (and ESS) to access SPED exit data within the SEDD application. This is due to issues with the application date settings. We're working with our IT team to resolve this issue quickly.

An alert will be sent when the data is again available for review. We apologize for the inconvenience this has caused.

Questions regarding this issue can be directed to ESS Data Management.

DATA MANAGEMENT ALERT

-21002 and Operational Data Store (ODS) Updates

On 07/12/2023, an accountability integrity error -21002 affected student data reporting when it should not have. This high priority issued was addressed by our IT team and has now been resolved.

Last night, the replication process to our ODS failed, which means any changes made to student data yesterday, July 12, 2023, are not reflected in today’s data in the Special Education Data Dashboard (SEDD) application or the Discipline Data Collection (DDC) application.

Our IT team is aware and is working to ensure that the changes from 07/12/2023 and 07/13/2023 will sync properly and reflect accurately in the SEDD and DDC applications.

Please keep in mind that when the errors resolve themselves, you may receive an automated email alert asking you to re-review your SEDD Student Exit report.

We apologize for the inconvenience these issues are causing and appreciate your patience as we work through them.

Questions or concerns can be directed to ESS Data Management.

DATA MANAGEMENT ALERT

Due Date Change for the Special Education Data Dashboard (SEDD) and the Discipline Data Collection (DDC) Applications

School Finance released this Hot Topic: Update to Statewide ADM Recalculation Date (7/17/2023).

The Important Dates website has been updated to reflect this change in the Special Education Data Dashboard (SEDD) for exit data and Discipline Data Collection (DDC) due dates to ensure consistency. The updated due date for this data is July 17, 2023, by 5:00 pm.

Questions regarding this change can be directed to ESS Data Management.

Special education data should be reviewed for accuracy and edited, if necessary, before the end of the fiscal year.
Please take a few moments to review the checklist and contact the ESS Data Management Inbox with any questions.

DATA MANAGEMENT ALERT       

Preschool Outcomes Technical Assistance Manual Now Available

Note: This guidance is applicable to school districts only.

ESS Data Management is pleased to announce the Preschool Outcomes Technical Assistance Manual. It’s now available in the AzEDS SPED Reporting section of the ESS Data Management website.

This manual outlines the requirements for preschool outcomes reporting for FY24.

For any questions regarding preschool outcomes reporting, please feel free to email ESS Data Management at [email protected].

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update (SEDD):

Preschool Transition and Students Without Disabilities (SWOD) Data Entry Now Open

The Preschool Transition and Students Without Disabilities data entry components are now open in the Special Education Data Dashboard (SEDD):

• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students Without Disabilities (SWOD): data entry is required for PEAs to identify whether or not educational services were provided to SWOD reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2023, by 5:00 pm. Suppose your PEA does not serve preschoolers and/or has no SWOD reported as long-term suspended or expelled. In that case, these components will not apply to your PEA and, therefore, not be accessible.

To access the SEDD application, please log in to ADEConnect, navigate to the Exceptional Student Services Portal, and select the Special Education Data Dashboard button under Data Collection & Reporting:

From the homepage of the SEDD application, you can select this component through the “Data” menu option:

Or click “Go” in one or more of the accessible boxes:

As a reminder, exit data will be extracted from AzEDS daily and displayed after processing federal business rules. This data is REVIEW only. Any changes to this data must be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2023, by 5:00 pm to finalize your exit data.

You can refer to the technical assistance documents under the “Help” menu option, which will take you to the SEDD website that contains the appropriate tools and resources.

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May, please review the recordings available on our website under Training Opportunities or on our YouTube channel.

Please direct any questions to ESS Data Management.

The Arizona Education Data Standards (AzEDS) system will begin collecting an extension of parent information starting in the fiscal year 2024. This additional information is a flag on parent data submitted into AzEDS that identifies the parent as an Individuals with Disabilities Education Act (IDEA) parent. This flag should be marked for parents who meet the definition outlined in 34 CFR § 300.30. In the upcoming school year and moving forward, Exceptional Student Services will require public education agencies (PEAs) to indicate an IDEA parent for the dates of any special education program submitted into AzEDS (excluding ancillary services).

If you have any questions, please email ESS Data Management.

ESS Data Management is pleased to share a new guidance document that addresses full-time equivalency (FTE) enrollment reporting for preschool students with disabilities in the AzEDS SPED Reporting section of the ESS Data Management website.

This document outlines guidance on reporting FTE enrollment for preschool students with disabilities to comply with statutory requirements relating to Average Daily Membership (ADM) calculation. Relevant SPED and ADM integrity rules and reports that validate this data will be applied as appropriate.

For any questions regarding the upcoming FY24 Data Reporting Updates, please contact [email protected].

DATA MANAGEMENT ALERT       

ESS Statement of Assurances (SOA) due June 15, 2023

The FY24 Statement of Assurances application is open for submission. All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect. This is required before any FY24 activities in the Exceptional Student Services portal are allowable. The portal will block any PEA that has not completed the SOA after the deadline.

The application is now open for submission and closes on June 15, 2023.

The SOA must be submitted by the Superintendent, Charter Holder, or Special Education Director of your organization before FY24 IDEA funding applications are approved in the Grants Management Enterprise system.

• The PEA must assign the role of ESS Special Education: Signer in ADEConnect to the individual that will review, sign, and submit the Statement of Assurances.
• PEAs that do not apply for IDEA funds are still required to submit the SOA.

Please direct any questions to [email protected].

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, June 21 

 The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, June 21, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

• Reminders 

• Trending topics 

• Top 3 Integrity Errors 

• Q&A    

Registration is required to attend: Register for Special Education Data Updates webinar. For questions, please contact ESS Data Management via email at [email protected].