DATA MANAGEMENT ALERT: When October 1 Falls on a Saturday, Sunday, or Other Non-Session Day

DATA MANAGEMENT ALERT

When October 1 Falls on a Saturday, Sunday, or Other Non-Session Day

October 1st falls on a Sunday this school year, and ESS Data Management would like to provide reminders of how to report students and if they should be included in the October 1 count.

Scenarios where a student IS counted for October 1 due to no gap in SPED services:

• Student withdraws on September 29th from School District A and enrolls in School District B on October 2nd
  • District A reports the student
• Student withdraws on September 29th from School District A and enrolls in School District B on October 9th. School District B has fall break from October 2nd – October 6th
  • District A Reports the student
• Student withdraws on September 22nd from School District A and enrolls in School District B on October 2nd. School District A has fall break from September 25th – September 29th
  • District A Reports the student
• Student withdraws on September 22nd from School District A and enrolls in School District B on October 9th. School District A has fall break from September 25th – September 29th and School District B has fall break from October 2nd – October 6th
  • District A reports the student

Scenarios where a student IS NOT counted for October 1 due to a gap in SPED services:

• Student withdraws on September 29th from School District A and enrolls in School District B on October 3rd. October 2nd is an in-session day for District B
  • Student is not reported due to gap in SPED services (October 2nd)
• Student withdraws on September 22nd from School District A and enrolls in School District B on October 9th.  School District A has fall break from September 25th – September 29th. School District B also has fall break from September 25th – September 29th
  • Student is not reported due to a gap in SPED Services (October 2nd – October 6th).
• Student withdraws September 29th from School District A and moves out of state
  • Student is not reported due to moving and not knowing if continuing in SPED

Please remember that the PEA the student attends on the last in-session day before October 1st is counted by that PEA if SPED services are known to be continuing. The PEA that enrolls and provides services after October 1st does not count the student.

ESS Data Management determines in-session and out-of-session calendar days based on calendars submitted and approved in AzEDS.

Please feel free to contact ESS Data Management:

• If you are unable to determine if the student continued in SPED after withdrawing from your district
• If you are uncertain about another school or charter district-approved calendar days
• If you’d like confirmation on whether to count a SPED student for October 1st
• Any other questions about October 1st

As a reminder, the link from our October 1 data collection virtual training is available on the October 1 Data Collection website.

Please email ESS Data Management with any questions.