ADM Reports for Budget Preparation
- Mon, Jun 6 2022 •
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- Budget Hot Topics
- Hot Topics
There are several reports that districts and charters can access from schoolfinancereports.azed.gov and within the AzEDS system that summarize student counts and are useful in the budget preparation process:
ADM20 - summarizes district/charter regular education student counts by grade level
SPED20 - summarizes district/charter special education student counts by need
ELL20 - summarizes district/charter English Learner student counts by program
ADM30 - summarizes school-level regular education student counts
GIFT10 - lists all students who qualify for the gifted program
GIFT11 - breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness
School Finance has manually calculated initial add-on payments for the new FRPL Group B weight in accordance with Laws 2022, Chapter 317.
The reports may be run for a given Local Education Agency as the district of residence, which is the student count used in basic state aid calculations, or the district of attendance, which is the student count used in Classroom Site Fund calculations and certain other payments. The reports may be run for any date during the fiscal year from within the AzEDS system and data submission dates that were used in basic state aid payment calculations are also available without the need to log-in through schoolfinancereports.azed.gov.
Instructions to access the reports are below:
To view ADM20, SPED20, and ELL20 reports for data used in basic state aid payment calculations:
First, navigate to schoolfinancereports.azed.gov
Next, select a Local Education Agency and then click “View Reports”
i. ADM Reports: This section allows LEAs to view the report or download a PDF of the Data Capture Date used for the State Aid payment and linked to the BSA 55 for a given month.
ii. Additionally, from within BSA-55 reports, clicking the “AzEDS Execution Date” link in the top right corner of the report will display the same reports that appear under the ADM report category(click “next page” to view all reports).
To run ADM20, SPED20, and ELL20 reports that were not used in basic state aid payment calculations:
First, navigate to AzEDS
Next, click on “Reports” and then click “ADM”
Select the desired report (ADM20, SPED20, or ELL20)
Select the Local Education Agency
Select data capture date and “District of Residence”
Finally, click “View Report”
To run ADM30 reports
First, navigate to AzEDS
Next, click on “Reports” and then click “ADM”
Select the desired report (ADM30)
Select the Local Education Agency
Select data capture date and report type “Limited” and “District of Attendance”
Finally, click “View Report”
To run GIFT reports
First, navigate to AzEDS
Next, click on “Reports” and then click “Support Program”
Select the desired report (GIFT10, GIFT11)
Select the Local Education Agency
Select the School(s)
Finally, click “View Report”
Please contact the Budget Team at [email protected] if you have any questions about submitting budgets. For questions regarding AzEDS reports, please contact the Analyst Team via HelpDesk.
