ADM Reports for Budget Preparation

There are several reports that districts and charters can access from School Finance Reports and within the AzEDS system that summarize student counts and are helpful in the budget preparation process:

•  ADM20 - summarizes district/charter regular education student counts by grade level
• SPED20 - summarizes district/charter special education student counts by need
• ELL20 - summarizes district/charter English Learner student counts by program
• ADM30 - summarizes school-level regular education student counts
• GIFT10 - lists all students who qualify for the gifted program
• GIFT11 - breaks down those students to their individual gifted needs of Language Arts (Verbal) giftedness, Non-Verbal giftedness, Quantitative (Math) giftedness or Other giftedness
• FRPL20 – summarizes district/charter with reported FRPL need by grade level
• FRPL30 - summarizes school-level FRPL counts

The reports may be run for a given Local Education Agency as the district of residence, the student count used in basic state aid calculations, or the district of attendance, which is the student count used in Classroom Site Fund calculations and certain other payments. The reports may be run for any date during the fiscal year from within the AzEDS system, and data submission dates that were used in basic state aid payment calculations are also available without the need to log in through School Finance Reports.

Instructions to access the reports are below:

• To view ADM20, SPED20, and ELL20 reports for data used in basic state aid payment calculations:

1. First, navigate to School Finance Reports
2. Next, select a Local Education Agency and click “View Reports.”​
   1. ​​​​​​ADM Reports: This section allows LEAs to view the report or download a PDF of the Data Capture Date used for the State Aid payment and linked to the BSA 55 for a given month.
   2. Additionally, from within BSA-55 reports, clicking the “AzEDS Execution Date” link in the top right corner of the report will display the same reports that appear under the ADM report category(click “next page” to view all reports).

• To run ADM20, SPED20, and ELL20 reports that were not used in basic state aid payment calculations:

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM.”
3. Select the desired report (ADM20, SPED20, or ELL20)
4. Select the Local Education Agency
5. Select the data capture date and “District of Residence.”
6. Finally, click “View Report.”

• To run ADM30 reports 

1. First, navigate to AzEDS
2. Next, click on “Reports” and then click “ADM.”
3. Select the desired report (ADM30)
4. Select the Local Education Agency
5. Select the data capture date and report type “Limited” and  “District of Attendance.”
6. Finally, click “View Report.”

• To run GIFT reports 

1. First, navigate to AzEDS
2. Next, click “Reports” and “Support Program.”
3. Select the desired report (GIFT10, GIFT11)
4. Select the Local Education Agency
5. Select the School(s)
6. Finally, click “View Report.”

Please get in touch with the Budget Team at [email protected] if you have any questions about submitting budgets.  For questions regarding AzEDS reports, please get in touch with the Analyst Team via HelpDesk.