Important Information Regarding Winter Closures

As a result of the unforeseen weather conditions in most of Northern Arizona, we would like to issue additional guidance on updating your AzEDS Instructional Calendars.

If your district or charter school is impacted by the weather which requires school closures or delays, please submit a HelpDesk ticket to modify your AzEDS Instructional Calendar date descriptors. Charter schools should also be aware that they will need to file an Instructional Days Amendment Request with the Arizona State Board for Charter Schools (ASBCS) which can be found on their website.

Per A.R.S. § 15-901 and as outlined in the Defining the Instructional Calendar guidance school districts and charters must meet for 180 days or meet the prescribed annual instructional hours per grade level. Four-day calendar types that are based on 144 days of instruction must not have less than 144 days scheduled in the fiscal year. Additionally, school districts and charter districts that are on approved 200-day calendars must not have less than 200 days for the fiscal year. Failure to meet the minimum required instructional hours or days may result in a potential impact to funding.

Districts and charters who have already submitted an approved Instructional Time Model (ITM) are encouraged to review their submitted ITM and provide remote learning opportunities if allowed. If your district or charter does not currently have an adopted ITM, please refer to the posted guidance for additional information and requirements for implementing an ITM.

Please see the following resources:

· Click here to review the full calendar memo.

· Click here to review the Calendar Integrity Reference Guide.

· If you need assistance with submitting your calendar(s), please reach out to an Analyst via HelpDesk.