It is best practice to keep in mind that in order to start, edit, and submit the GSA, the user or users must have the required GSA roles in GME:
LEA General Statement of Assurance Update: This user can initiate, edit and complete the GSA.
LEA Entity Authorized Signer: This user can review and submit the GSA to ADE.
Please Note: Consultants and contractors are not be assigned the LEA Entity Authorized Signer role. This role is reserved for individuals directly employed by the organization and have the qualifications to sign contracts on behalf on the organization.
District: Board President or Superintendent
Charters: Charter Contract Signer
Other Type of Entities (Non District or Non Charters): Comparable Authorized Official
Please submit completed W-9 formsto Grants Management using the Grants Management's General Request template in ADE Help Desk.
Once the GSA has been reviewed, the LEA Entity Authorized Signer will receive a notification that it was accepted. If the GSA is declined, the LEA General Statement of Assurance Update will receive a notification. Please review the Checklist within the GSA in GME, as it will outline what needs to be corrected. Once corrected, the LEA Entity Authorized Signer will need to change the status to "General Statement of Assurance Signed" in order for the GSA to be reviewed again.
The targeted date by which to submit the GSA is March 1st of each year prior to the upcoming fiscal year.
An LEA or entity should aim to submit the GSA by the targeted date as an accepted GSA is one of the requirements for funding applications to receive substantial approval and director level approval.
Please allow 48 business hours for processing, beginning from the time the GSA is in "General Statement of Assurance Signed" status.
Yes, the LEA or entity must complete the Self Assessment prior to submitting the GSA.
The Core Data page is available to users logged into Sam.gov under Entity Dashboard and can be printed by following these directions.
The SAM.gov website does not automatically update information to GME. Therefore, once the individual has updated the SAM.gov account, a copy of the Core Data page must be submitted to Grants Management using the Grants Management's General Request template in ADE Help Deskor uploaded as a related document at the time of the GSA.