Grants Management General Statement of Assurances (GSA) and Self Assessment (SA)
General Statement of Assurances (GSA):
For fiscal year (FY) 2019 and beyond, the General Statement of Assurances (GSA) is completed in Grants Management Enterprise (GME), located on the Entity Information page - General Statement of Assurances.
It is best practice to keep in mind that in order to start, edit, and submit the GSA, the user or users must have the required GSA roles in GME:
- LEA General Statement of Assurance Update: This user can initiate, edit and complete the GSA.
- LEA Entity Authorized Signer: This user can review and submit the GSA to ADE.
Please Note: Consultants and contractors are not be assigned the LEA Entity Authorized Signer role. This role is reserved for individuals directly employed by the organization and have the qualifications to sign contracts on behalf on the organization.
Please submit completed W-9 forms to Grants Management using the Grants Management's General Request template in ADE Help Desk.
General Statement of Assurances training materials and webinar recordings can be accessed through the public folder General Statement of Assurances (GSA) in the Grants Management Resource Library's GME User Resources and Training folder on the Grants Management Enterprise (GME).
Self Assessment (SA):
- LEA Business Manager: This user role allows to initiate, edit and submit the Self Assessment.
- LEA Self Assessment Update: This user role allows to initiate, edit and submit the Self Assessment.
Self Assessment training materials and webinar recordings can be accessed through the public folder Self Assessment (SA), in the Grants Management Resource Library's GME User Resources and Training folder on the Grants Management Enterprise (GME).
General Statement of Assurances (GSA), Self Assessment (SA) and SAM.gov Frequently Asked Questions
For additional guidance, please refer to:
- Frequently Asked Questions for further instruction on grant processes
- General Grants Technology FAQs for further information on technology processes
- Training Resources for technical instructions on using the GME system
General Statement of Assurances (GSA)
- The GSA for FY2018 (and prior years) will only appear in the LEA Document Library if it was submitted and accepted.
- The GSA for FY2019 (and beyond) is accessible via the General Statement of Assurance link on the Entity Information page. For more information on the GSA for FY19 (and beyond) click here.
Once the GSA has been reviewed, the LEA Entity Authorized Signer will receive a notification that it was accepted. If the GSA is declined, the LEA General Statement of Assurance Update will receive a notification. Please review the Checklist within the GSA in GME, as it will outline what needs to be corrected. Once corrected, the LEA Entity Authorized Signer will need to change the status to "General Statement of Assurance Signed" in order for the GSA to be reviewed again.
The targeted date by which to submit the GSA is May 1st of each year prior to the upcoming fiscal year.
An LEA or entity should aim to submit the GSA by the targeted date as an accepted GSA is one of the requirements for funding applications to receive substantial approval and director level approval.
Please allow 48 business hours for processing, beginning from the time the GSA is in "General Statement of Assurance Signed" status.
- District: Board President or Superintendent
- Charters: Charter Contract Signer
- Other Type of Entities (Non District or Non Charters): Comparable Authorized Official
Please Note: Consultants and contractors are not be assigned the LEA Entity Authorized Signer role. This role is reserved for individuals directly employed by the organization and have the qualifications to sign contracts on behalf on the organization.
Yes, the LEA or entity must complete the Seld Assessment prior to submitting the GSA.
Self Assessment (SA)
The Self Assessment submission is required to be completed for all LEAs and entities applying for funding through the Grants Management Enterprise (GME) system.
There are two roles which can initiate, edit and submit the Self Assessment. They are:
- LEA Business Manager: This user role allows to initiate, edit and submit the Self Assessment.
- LEA Self Assessment Update role: This user role allows to initiate, edit and submit the Self Assessment.
No, there is not an approval level for the Self Assessment. A user with the appropriate role can start and complete the Self Assessment without a required approval from another role.
Arizona Department of Education (ADE) does not offer any guidance to LEAs or entities regarding how to answer any of the questions in the Self Assessment. ADE encourages users to answer the questions to the best of their abilities and knowledge. For more information regarding the Self Assessment, please refer to Self Assessment (SA) folder housed in the Grants Management Resource Library on GME.
System Award Management (SAM) Registration
Yes, the SAM.gov website is a free service.
The Core Data page is available to users logged into Sam.gov under Entity Dashboard. For further instructions, please click here.
The SAM.gov website does not automatically update information to GME. Therefore, once the individual has updated the SAM.gov account, a copy of the Core Data page must be submitted to Grants Management using the Grants Management's General Request template in ADE Help Desk or uploaded as a related document at the time of the GSA.
This information is obtained by contacting the SAM Federal Service Desk at (866) 606-8220 or www.fsd.gov.
No, Grants Management only needs page one since that page provides all the required information, such as:
- Legal Name of Registration
- SAM.gov Registration Expiration Date (CCR Expiration Date)
- Physical Address
- Physical Zip Code