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  • Monitoring

Monitoring

Foster Care Education Program Monitoring

Per 34 C.F.R. § 76.770, the Arizona Department of Education’s (ADE) Foster Care Education Program has scheduled monitoring to (a) inform the SEA of the LEA’s Foster Care Point of Contact and (b) to provide the LEA’s foster care transportation plan. This desktop monitoring will be accomplished within the virtual platform named Educational Monitoring, Assistance, and Compliance (EMAC), which is an ADEConnect application. LEAs in Cycle 4 of ADE’s Title I Monitoring are required to complete the Foster Care Education Program Monitoring in EMAC.

 

LEA Submission Window: April 15, 2024 - May 10, 2024

 

Professional Development

EMAC Desktop Monitoring Manual

Foster Care Education Program Monitoring Guidance Document

Foster Care Education Program Monitoring Guidance Document

Foster Care Monitoring in EMAC PowerPoint Slides

Foster Care Education: FY24 EMAC Monitoring Training Session 1

Foster Care Education: FY24 EMAC Monitoring Training Session 2

Foster Care Education: FY24 EMAC Monitoring Office Hours Session 1

April 16, 2024

10:00am - 11:30am

Registration Link

Foster Care Education: FY24 EMAC Monitoring Office Hours Session 2

May 7, 2024

1:00pm - 2:30pm

Registration Link

 

Preparation for Monitoring

These documents have all of the form fields listed to facilitate a thorough, exhaustive, accurate completion of the form. It is highly recommended to complete these documents, prior to entering submissions into EMAC.

Foster Care Transportation Plan Prep Guide

EXAMPLE Charter Foster Care Transportation Plan Prep Guide

EXAMPLE District Foster Care Transportation Plan Prep Guide

 

ADE's Review of Foster Care Education Monitoring

Once LEAs complete the monitoring program in EMAC, these rubrics will be used by ADE’s Foster Care Education Program to assess if the forms that were completed in EMAC are in compliance or if they need to be returned for necessary revisions. It is highly recommended to consult these documents while completing each of the Prep Guides as it details exactly what criteria should be included in these monitoring programs. NOTE: These documents do not need to be filled out by LEA staff, but they are being provided so LEAs will know how ADE’s Foster Care Education Program will be assessing the monitoring programs and the criteria that will be required for compliance.

Foster Care Transportation Plan Review Rubric

EXAMPLE Charter Foster Care Transportation Plan Review Rubric

EXAMPLE District Foster Care Transportation Plan Review Rubric

 

Resources

ESSA Foster Care School Stability Assurances

Federal Guidance: Ensuring Educational Stability for Children in Foster Care

Best Interest Determination Form

Foster Care Transportation Procedure Document

 

LEA Submission Window: March 1, 2023 - March 31, 2023

 

Professional Development

Foster Care Education Program Monitoring Guidance Document

Foster Care Monitoring in EMAC Training PowerPoint

Foster Care Monitoring Training #1 Recording

 

Preparation for Monitoring

These documents have all of the form fields listed to facilitate a thorough, exhaustive, accurate completion of the form. It is highly recommended to complete these documents, prior to entering submissions into EMAC.

Foster Care Point of Contact Prep Guide

Foster Care Transportation Plan Prep Guide

EXAMPLE Charter Foster Care Transportation Plan Prep Guide

EXAMPLE District Foster Care Transportation Plan Prep Guide

 

ADE's Review of Foster Care Education Monitoring

Once LEAs complete the monitoring program in EMAC, these rubrics will be used by ADE’s Foster Care Education Program to assess if the forms that were completed in EMAC are in compliance or if they need to be returned for necessary revisions. It is highly recommended to consult these documents while completing each of the Prep Guides as it details exactly what criteria should be included in these monitoring programs. NOTE: These documents do not need to be filled out by LEA staff, but they are being provided so LEAs will know how ADE’s Foster Care Education Program will be assessing the monitoring programs and the criteria that will be required for compliance.

Foster Care Point of Contact Review Rubric

Foster Care Transportation Plan Review Rubric

EXAMPLE Charter Foster Care Transportation Plan Review Rubric

EXAMPLE District Foster Care Transportation Plan Review Rubric

 

Resources

ESSA Foster Care School Stability Assurances

Federal Guidance: Ensuring Educational Stability for Children in Foster Care

Best Interest Determination Form

Foster Care Transportation Procedure Document

 

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