School Finance has completed the FY24 Statewide Recalculation (SRC). Please view the FY24 SRC BSA-55 and corresponding BSA-64 reports on the School Finance website to review these adjustments.
 

The SRC adjustments include specific adjustments for CTEDs regarding 9th grade funding and continuing education (13th grade) funding. These two adjustments are included in the Adjustment Base Support Level (BSL) on the BSA-55 reports.
 

For more information regarding these, please review the following spreadsheets:

•   CTED 9th Grade Funding Adjustment for FY24 SRC
•   CTED Continuing Education (13th Grade) Funding Adjustment for FY24 SRC
   

If you have any questions, please contact the School Finance Payment Team at [email protected].
 

Thank you!

The FY2024 Statewide Recalculation has been completed. Please review your Statewide Recalculation adjustment through your FY2024 SRC BSA-64 report found on the School Finance Reports website.

Positive SRC Adjustments will be included in the FY2025 September payment as a lump sum adjustment to the FY2025 Equalization as shown on the BSA-64 report for the September 23, 2024 state aid payment.

Negative SRC Adjustments will be included in the FY2025 September payment as an adjustment to FY2025 Equalization as shown on the BS-A64 report for the September 23, 2024 state aid payment and will be taken over the entire fiscal year; 3/12ths will be taken in September and 1/12th each payment thereafter.

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the Hardship Application and submit to [email protected] by 9/30/2024.

With the hardship application, a minimum of 75% must be adjusted in FY24 and 25% will be adjusted in FY25. Adjustments will begin with the September payment. Please include all questions regarding these adjustments in your e-mail with the completed form attached. Exceptions for severe scenarios may be made.

Questions or concerns regarding the recalculated ADM/SPED should be submitted through a Help Desk School Finance Account Analyst Support Request.

Please see Guidelines for Requesting Prior Year Corrections to State Aid or Budget Capacity (ARS § 15-915)

K-3 Reading 2025 Budget and K-3 Reading 2024 AFR Forms Posted

The FY 2025 K-3 Reading Budget and FY 2024 K-3 Reading AFR zip files have been posted to the LEA Budget Resources page of the School Finance website.

The completed files must be uploaded via the Budget System by October 1, 2024. 

Please note that to upload your FY24 K-3 AFR, select “Last Five (5) Years” using this radio button at the top right-hand corner of the submission dashboard in Budget System:

If you have any questions, please email School Finance at [email protected]

The FY 2024 District and Charter Annual Financial Report packet forms have been posted by the Auditor General’s Office on their website

The completed forms must be uploaded via the Budget System by October 15, 2024. Navigate to this link to access ADE Connect for submission in Budget System.

Please note that to view the “Upload” button in Budget System for the FY24 AFR files, you will need to click on the following radio button in the top right-hand corner of the submission dashboard:

If you have any questions, please email School Finance at [email protected].

The data capture date for the September payment is Thursday, August 15, at 5:00 p.m. September payment will be based off current-year ADM for school districts and charters.  The calculation of current-year ADM is dependent on a certified AzEDS calendar for all non-AOI/DRP-only schools.
 
It is imperative calendars are submitted, certified, and pass integrity by 5:00 p.m. on August 14, 2024.
 
Calendar Resources:

• Instructions for certifying a calendar can be found here
• To view data capture dates for FY25, please click here
• To view posted guidance "Defining the Instructional Calendar", please click here
• To view the Calendar Integrity Reference Guide, please click here

 
Reminders regarding calendars:

• Calendars must be submitted, certified, and passing Integrity by 8/14/2024 to avoid Integrity failures which will affect the September payment
• Calendars can be freely submitted and edited until 8/31/2023. After each edit, calendars need to be re-certified
• After 8/31/2023, a calendar access request is needed to edit an existing calendar or submit a new calendar. Calendar requests are submitted through the Help Desk ticketing system. When creating a new ticket, use the School Finance “Account Analyst Support Request” template. From there, select the Subcategory “Calendar Access” and the appropriate Item (Add New Calendar/Change All Calendars/Individual Date Changes)

Payment 3 will be based on data captured that is passing integrity and generating ADM in AzEDS. There is no option for districts to be paid on prior year data, or for charters to be paid on estimated counts. Actual data in AzEDS will be used to calculate ADM for Payment 3.

Please ensure data is reconciled and free of integrity errors prior to the data capture date. Review the following reports in AzEDS:

• INTEG15 – ensure data is free and clear of membership ADM Integrity errors
• STUD10 – validate all students are listed in AzEDS
• ADM15 – ensure all students expected to generate funding are indicated as fundable
• ADM20, SPED20, and EL20 – ensure ADM amounts for each ADM type 

Important Note: FY25 Calendars need to be submitted, approved, and certified for ADM and funding to be generated.

FY 2025 Monthly Payment and AzEDS Processing Schedule

*Alternative to FY 2025 AzEDS data was available for the first two payments only. 

If additional assistance is needed, please submit a HelpDesk ticket.

Fiscal Year 2025 Truth in Taxation Report can be accessed here.
 

For additional information regarding filtering the website, please see this hot topic.
 

If you have any questions regarding this report, please contact the School Finance Budget Team at [email protected].

The Defining the Instructional Calendar Chapter has been updated and posted on the School Finance webpage under the School Finance Guidelines & Manuals section. This chapter was revised to remove duplicate guidance referred to in the Reporting Student Membership chapter and remove outdated guidance.

If you have questions, create a HelpDesk ticket for the School Finance Analyst Team.

The chapter for Reporting Student Membership, formally part of the School Finance Manual, has been updated and posted on the School Finance webpage under the School Finance Guidelines & Manuals section. This chapter provides detailed guidance on how to report student membership and special enrollments to AzEDS as well as how to calculate a student's reported full-time equivalency (FTE).

This chapter is posted under the accordion named Reporting Student Membership.

If you have questions, you can create a HelpDesk ticket for the School Finance Analyst Team.

Charter Estimated Counts files are due on 07/01/24. This requirement does not apply to districts as it is specifically for Charter schools.

School Finance does NOT pay based on the prior year's ADM in AzEDS for Charters.

If your charter school prefers to be paid on Actual ADM for FY25, Payment 1, then you must meet the following criteria:

• Verify the ADM20, EL20, and SPED20 AzEDS Reports for FY25 so that Payment 1 is correct.
• Upload and certify your FY25 AzEDS Instructional Calendar by 06/15/24.
• Student data in FY25 is free of integrity errors as of 06/15/24.

If your charter did not have data in AzEDS on FY25 - Data Capture date of 06/15/24, you must submit a Charter Estimated Counts file by 07/01/24 to receive a payment.

• Successful file submissions show “Processed” status.

School Finance does NOT pay based on the prior year's (FY24) ADM in AzEDS for Charters.

Any questions you have after reviewing the recorded training session and manual should be submitted via HelpDesk.