Data Management Alert - FY25 Data Reporting Updates and Important Dates Document Now Available

ESS Data would like to inform you of important dates and reporting updates for fiscal year (FY) 2025. The FY25 Important Dates document is on the ESS Data Management web page. This email also outlines important changes for SPED data reporting for FY25, including new and upcoming changes within AzEDS and ESS applications overseen by ESS Data Management.

FY25 reporting updates:

AzEDS:

API

• Complete: LRE I (Services Provided in a regular classroom) no longer active
• Complete: Add parent relationships
  • Surrogate Parent
  • Self
• Complete: Student Parent Association is changed to Student Contact Association
• Complete: StudentDisciplineIncidentAssociations table is deprecated

Integrity Rules

• Complete: -40099: SPED Need Developmental Delay (DD) must be Primary
• Complete: -40100: SPED Need Multiple Disabilities (MD) or Multiple Disabilities Severe Sensory Impairment (MDSSI) must be Primary
• Complete: -40101: SPED Need Preschool Severe Delay (PSD) must be Primary
• In Progress: -4XXXX: For each day a SPED Need is reported, an LRE must be reported
• In Progress: -52005: Incident Date must be within Fiscal Year Reported – to be removed

AzEDS Portal:

• In Progress: Disc10/Disc72: Add Services Provided and Parent Declined Services column
• In Progress: DISC72: Identify if a student has special education services during the time of the incident
• In Progress: INTEG55: Add State Student ID

ESS Data Management Website Updates – In Progress:

• AzEDS SPED Codes
• Concurrent Need and Least Restrictive Environment (LRE) Code Eligibility Matrix
• Concurrent PEA and Least Restrictive Environment (LRE) Code Eligibility Matrix
• Discipline Data Guidance
• SPED Integrity Rules Reference
• New Integrity Tools
  • 40099
  • 40100
  • 40101

Data Surveys – In Progress:

• Update home page

For any questions regarding the upcoming FY25 data reporting updates or the important dates, please email ESS Data Management.