Data Management

The ESS Data Management team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

 

Special Education Data DashboardAzEDS SPED Reporting
October 1 Data CollectionDiscipline Data Collection
Data Management ToolkitData Management Alerts

Introduction to DM

FY22 Overview Video

FY22 Overview Slides

FY23 Data Reporting Updates

Glossary of Acronyms and Terms

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

IDEA Data Center

Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)

U.S. Department of Education

Important Links

Special Education Data Updates Webinars:

Join us to discuss a variety of ESS Data Topics, Updates and Live Q&A.  

These webinars will be held the 3rd Wednesday of every month from 2pm - 3pm (subject to change). Registration for each webinar is sent two weeks prior via our ESS Data Managment Alerts listserv.

Next Webinar Scheduled 08/17/22 - Please email [email protected] for questions regarding registration.

Special Education Data Update Webinar Recordings

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.

 

Available Data:

October 1 Child Counts - State of Arizona Special Education October 1 child counts

FY22 PEA SPED Child Count Totals - State of Arizona Special Education child counts by school districts only (with geographic boundaries) used for comparing student counts between districts

 

To access federally reported special education data, please see the following web links:

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Data Management Contact Information

For general questions, please contact:

ESS Data Management Inbox

Main Phone: (602) 542-3962

From the Exceptional Student Services Blog

INTERNAL PD OPPORTUNITY: 2022–2023 Project EASEL Professional Learning Series: Exploring Strategies for Social Emotional Learning Mon, Aug 15 2022 Professional Learning and Sustainability, Updates

Special Education Administrators,

Project EASEL, in partnership with ADE, would like to invite you to tune into the Exploring Strategies for Social Emotional Learning fall and spring professional learning series. We plan to share a variety of information and strategies that will support your understanding and implementation of assertiveness, self-efficacy, and self-regulation. 

Registration is required for each session. Please view the this flyer with details of upcoming sessions and registration links. Sessions will be held on Tuesdays at 3:00 p.m.
INTERNAL PD INFO: Assistive Technology: Just One Thing (JOT) Fall Series Mon, Aug 15 2022 Updates, Assistive Technology Upcoming Events, Assistive Technology

Dear Educators and Therapists,

Are you overwhelmed by PD? Don’t have time for a 90-minute webinar? We got you! Please join the Arizona Department of Education/Exceptional Student Services/Assistive Technology Team for our fall series titled “Assistive Technology: Just One Thing (JOT).”

These fast, 30-minute sessions will showcase just one organizational or assistive technology tool or strategy that you can use in your classroom or teacher/therapist life. Are mornings or afternoons better for you? No worries; each JOT will be presented on Wednesdays at lunchtime and after school. Choose the time that works for you. The first sessions will take place on Wednesday, August 24, 2022, from 11:30 a.m.−12:00 p.m. and again from 3:00−3:30 p.m. The topic will be Get GO-ing with Graphic Organizers.