Skip to main content
mobile menu
Arizona Department of Education Homepage
  • SY 2022-2023
  • Home
  • Students & Families
    • Adult Education
    • Early Childhood & Preschool
    • Empowerment Scholarship Account (ESA)
    • Parents & Families
    • School Report Cards
    • Transcripts & Test Scores
  • Educators
    • Academic Standards
    • Assessment
    • Career & Technical Education
    • Certification & Career
    • Post-Secondary & ECAP
    • Public Educator Search
    • Support & Improvement Resources
    • Training & Professional Development
  • Administrators
    • Accountability
    • School & Student Data
    • School Finance
    • School Support & Improvement
    • State & Federal Grants
    • Training & Conferences
  • Programs & Supports
    • Afterschool & 21st Century Learning Centers
    • Educator and School Excellence
    • English Learners | OELAS & Migrant Education Program
    • Gifted & Advanced Learning
    • Health & Nutrition Services
    • Homeless, Foster Care, & Refugee Programs
    • Information Technology
    • Office of Digital Teaching & Learning
    • Office of Indian Education
    • School Safety & Social Wellness
    • Special Education
  • About ADE
    • About the Department
    • News Releases
    • Contact Us
    • Critical Race Theory Explained
    • Data Governance
    • Events
    • State Board of Education
    • State Board for Charter Schools
    • Submit a Complaint
  • ADEConnect
    • ADEConnect
    • Common Logon
  • Search
  • Home
  • Exceptional Student Services
  • ESS Data Management

ESS Data Management

The ESS Data Management team is responsible for the collection, review, validation, verification and analysis of Special Education Data in Arizona as required under Section 618 of the Individuals with Disabilities Education Act (IDEA).

 

Special Education Data DashboardAzEDS SPED Reporting
October 1 Data CollectionDiscipline Data Collection
Data Management ToolkitData Management Alerts

Introduction to Data Management

FY23 Overview Video

FY23 Overview Slides

FY23 Checklist

FY23 Data Reporting Updates

Glossary of Acronyms and Terms

Browse other data-related resources to learn more about record retention, IDEA data collection requirements, and data quality tips for school personnel.

Vouchers: Flowchart for Determining the Home School District

Annual Reports to Congress

FAQ: Records Retention

The Family Educational Rights and Privacy Act (FERPA)

General Records Retention Schedule for Schools

Individuals with Disabilities Education Act (IDEA) Part B Section 618

The Institute of Education Sciences (IES) National Center for Education Statistics (NCES)

IDEA Data Center

Joint Guidance on FERPA and the Health Insurance Portability and Accountability Act (HIPAA)

U.S. Department of Education

Important Links

Special Education Data Updates Webinars:

Join us to discuss a variety of ESS Data Topics, Updates, and Live Q&A.  

These webinars will be held the 3rd Wednesday of every month from 2:00–3:00 p.m. (subject to change). Registration for each webinar is sent two weeks prior via our ESS Data Management Alerts.

The next webinar is scheduled for 4/19/23. Please email ESS Data Management with any questions regarding registration.

Special Education Data Updates Webinar Recordings

This section contains historical and trend data on special education student population with breakouts by public education agency (PEA), county, disability, ethnicity/race, gender, grade, age, and placement (LRE) based on the October 1 Federal Special Education Child Count.

 

Available Data:

October 1 Child Counts - State of Arizona Special Education October 1 child counts

FY22 PEA SPED Child Count Totals - State of Arizona Special Education child counts by school districts only (with geographic boundaries) used for comparing student counts between districts

To access federally reported special education data, please see the following web links:

  • Part B Child Count and Ed Environment
  • Part B Personnel
  • Part B Discipline
  • Part B Exiting
  • Part B Assessment
  • Part B Dispute Resolution
  • MOE and CEIS
  • Annual Reports to Congress on IDEA

Data Management Contact Information

With general questions, please contact:                        

ESS Data Management Inbox

Main Phone: (602) 542-3962

 

Subscribe to Data Management Alerts

 

Page reviewed 11/10/22

 
 
  • ESS Home
    • About ESS
    • FAQ
    • Contact ESS
    • ESS Site Index
    • Understanding Special Education
    • Disability Categories
  • ESS Blog Updates
  • Special Ed Info for Schools
  • Parents & Families
    • Procedural Safeguards
    • Aviso de las Salvaguardias Procesales
    • Raising Special Kids
  • Conferences
    • IDEA Conference
    • Calendar of Events
  • Public Info
    • SEAP
    • SSIP
    • SPP/APR and Public Data
    • PEA Determinations
    • Significant Disproportionality
  • Quick Links
  • Assessment
  • Assistive Technology
  • AZ FIND/Child Find
  • AZ-TAS Documents
  • Data Management
    • AzEDS SPED Reporting
    • Discipline Data Collection
    • October 1 Data Collection
    • Special Education Data Dashboard
  • Dispute Resolution
  • Early Childhood Special Education
  • Secondary Transition
  • Private & Public Programs
    • Private Special Education Schools
    • ED-P Programs
    • Residential Treatment Center Placement
    • Head Starts
    • State Institutions

Contact

  • ESS Reception Desk
  • (602) 542-4013
  • [email protected]
  • Public Comment

From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: FY24 Statement of Assurances required by all PEAs opens on 4/3/23 Mon, Mar 20 2023 Data Management, Updates

DATA MANAGEMENT ALERT 

FY23 Statement of Assurances required by all PEAs opens on 4/3/23

Under the Individuals with Disabilities Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services, is required to obtain assurances from Public Education Agencies (PEAs) to attest that they are meeting the requirements under state and federal statute for special education in the state of Arizona.

It is a requirement for all entities defined as PEAs regardless if they get federal funds or not.

All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect.

The application will open on 4/3/23 and close for submissions on 6/15/23.

INTERNAL PD INFO: Multi-Tier Behavior Supports (MTBS) Year 1 Mon, Mar 20 2023 Professional Learning and Sustainability, Updates

Special Education Directors:

Are you concerned about the current rate of suspensions and expulsions at your school or district? Do you feel students are losing valuable class time due to disruptions and other behavior problems? Are teachers struggling to be successful with classroom management? Are administrators spending too much time dealing with discipline issues?  If you answered yes to one or more of these questions, then you might find the solution in Multi-Tier Behavior Supports.

  • About Us
  • Careers
  • Contact Us
  • Certification
  • Language / Lenguaje
  • Privacy Policy
  • School Report Cards
  • State Board of Education
  • State Board for Charter Schools
  • Web Accessibility

© 2023 Arizona Department of Education

Social Links

Arizona Department of Education Twitter
Arizona Department of Education Facebook Page
  • Statewide Policies
  • Site Map