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  • October 1 Data Collection

October 1 Data Collection

Annually, the Arizona Department of Education (ADE) is required to report Special Education data to federal government. The October 1 Data Collection is part of that process and occurs in three phases.

Important Documents:

The Important Dates document outlines the various deadlines for ESS Data Management data collections.

The October 1 Data Collection Manual includes documentation of the entire process of October 1 Special Education data collection, including frequently asked questions. You may download the manual from this link or click on any topic below.

The October 1 Data Federal Reports and Citations document is a chart that outlines the statutory references for this data collection.

The Personnel Blank Report Form tool provides a form to use when gathering your aggregate personnel data by FTE prior to submitting within the the October 1 Data Collection (ODC) application.

October Overview Training:

FY22 IDEA October 1 Data Collection - Presentation Video

FY22 IDEA October 1 Data Collection - Presentation Slides

FY23 October 1 Data Collection Overview - Training Video

FY23 October 1 Data Collection Overview - Training Slides

Phase I: Personnel & Verification Count

Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1. PEA’s are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in depth detail can be found in the October 1 Data Collection Manual. 

  • Phase I Data Collection
    • Verification Count
    • How to Count SPED Students
    • October 1 Data Collection Checklist
    • Reporting Verification Counts to ADE
    • Reporting Parentally Placed Students
    • Personnel Employed to Provide Special Education and Related Services for Students with Disabilities

Step 1 of Phase I Training - How to count your students:

Phase I Training - Counting Your Students, Step 1 - Training Video

Phase I Training - Counting Your Students, Step 1 - Training Slides

Phase I Training - Counting Your Parentally-Placed Students - Training Video

Phase I Training - Counting Your Parentally-Placed Students - Training Slides

Phase I Training - Parentally Placed Private School Student Reporting - Webinar 

Step 2 of Phase I Training - Verify your student count:

Phase I Training - Verifying Your Student Count, Step 2 - Training Video

Phase I Training - Verifying Your Student Count, Step 2 - Training Slides

 

Phase II: Reconciliation

Phase II is the process in which PEA’s ensure that all the students that were receiving SPED services on October 1st are reported in AzEDS without error.

  • Phase II Reconciliation                                                                         
    • SPED07 Report
    • AzEDS Reports
    • SPED07 Reconciliation Checklist

 

SPED Integrity Error Tools

 

Phase II Training - Reconciliation:

October 1 Data Collection - Phase II: Reconciliation - Training Video

October 1 Data Collection - Phase II: Reconciliation - Training Slides

Phase II Training - Reconciliation, Case Study:

October 1 Data Collection - Phase II: Reconciliation, Case Study - Training Video 

October 1 Data Collection - Phase II: Reconciliation, Case Study - Training Slides 

 

Phase III: Non-Reconciliation

Phase III is only for the PEAs that were unable to match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.

  • Phase III: Non-Reconciliation

Phase III Training - Non-Reconciliation:

October 1 Data Collection - Phase III: Non-Reconciliation - Training Video - NEW!

October 1 Data Collection - Phase III: Non-Reconciliation - Training Slides - NEW!

Frequently Asked Questions:

  • Frequently Asked Questions
    • Phase I Verification
    • Parentally Placed Students
    • Personnel

 


SPED Data Dashboard AzEDS SPED Reporting
October 1 Data CollectionDiscipline Data Collection
Data Management ToolkitData Management Alerts
ESS Data Management Home Page
 
 
 
 
 
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From the Exceptional Student Services Blog

DATA MANAGEMENT ALERT: FY24 Statement of Assurances required by all PEAs opens on 4/3/23 Mon, Mar 20 2023 Data Management, Updates

DATA MANAGEMENT ALERT 

FY23 Statement of Assurances required by all PEAs opens on 4/3/23

Under the Individuals with Disabilities Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services, is required to obtain assurances from Public Education Agencies (PEAs) to attest that they are meeting the requirements under state and federal statute for special education in the state of Arizona.

It is a requirement for all entities defined as PEAs regardless if they get federal funds or not.

All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect.

The application will open on 4/3/23 and close for submissions on 6/15/23.

INTERNAL PD INFO: Multi-Tier Behavior Supports (MTBS) Year 1 Mon, Mar 20 2023 Professional Learning and Sustainability, Updates

Special Education Directors:

Are you concerned about the current rate of suspensions and expulsions at your school or district? Do you feel students are losing valuable class time due to disruptions and other behavior problems? Are teachers struggling to be successful with classroom management? Are administrators spending too much time dealing with discipline issues?  If you answered yes to one or more of these questions, then you might find the solution in Multi-Tier Behavior Supports.

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