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  • October 1 Data Collection

October 1 Data Collection

Annually, the Arizona Department of Education (ADE) is required to report Special Education data to federal government. The October 1 Data Collection is part of that process and occurs in three phases.

Important Documents:

The Important Dates document outlines the various deadlines for ESS Data Management data collections.

The October 1 Data Collection Manual includes documentation of the entire process of October 1 Special Education data collection, including frequently asked questions. You may download the manual from this link or click on any topic below.

The Personnel Blank Report Form tool provides a form to use when gathering your aggregate personnel data by FTE prior to submitting within the the October 1 Data Collection (ODC) application.

October Overview Training:

FY22 IDEA October 1 Data Collection Presentation

FY22 IDEA October 1 Data Collection Presentation Slides

FY21 October 1 Data Collection Overview Training - Video

FY21 October 1 Data Collection Overview Training Power Point Slides

Phase I: Personnel & Verification Count

Phase I data collection begins by having each PEA count the number of students that are provided SPED services on October 1st. PEA’s are also required to collect the number of full-time equivalent personnel (employed and contracted) to provide special education and related services on or about October 1 of the reporting year. More in depth detail can be found in the October 1 Data Collection Manual. 

  • Phase I Data Collection
    • Verification Count
    • How to Count SPED Students
    • October 1 Data Collection Checklist
    • Reporting Verification Counts to ADE
    • Reporting Parentally Placed Students
    • Personnel Employed to Provide Special Education and Related Services for Students with Disabilities

Step 1 of Phase I Training - How to count your students:

Phase I Training - Counting Your Students, Step 1 - Video

Phase I Training - Counting Your Students, Step 1 - Power Point Slides

Phase I Training - Counting Your Parentally-Placed Students - Video

Phase I Training - Counting Your Parentally-Placed Students - Power Point Slides

Step 2 of Phase I Training - Verify your student count:

Phase I Training - Verifying Your Student Count, Step 2 - Video

Phase I Training - Verifying Your Student Count, Step 2 - Power Point Slides

 

Phase II: Reconciliation

Phase II is the process in which PEA’s ensure that all the students that were receiving SPED services on October 1st are reported in AzEDS without error.

  • Phase II Reconciliation                                                                         
    • SPED07 Report
    • AzEDS Reports
    • SPED07 Reconciliation Checklist

 

SPED Integrity Error Tools

 

Phase II Training - Reconciliation:

October 1 Data Collection - Phase II: Reconciliation - Training Video

October 1 Data Collection - Phase II: Reconciliation - Power Point Slides

Phase II Training - Reconciliation, Case Study:

October 1 Data Collection - Phase II: Reconciliation - Case Study - Training Video

October 1 Data Collection - Phase II: Reconciliation - Case Study - Power Point Slides

 

Phase III: Non-Reconciliation

Phase III is only for the PEAs that were unable to match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. If a PEA is required to complete phase III, they will be notified by ESS Data Management.

  • Phase III: Non-Reconciliation
    • October 1 Data Federal Reports and Citations

Phase III Training - Non-Reconciliation:

October 1 Data Collection - Phase III: Non-Reconciliation - Training Video

October 1 Data Collection - Phase III: Non-Reconciliation - Power Point Slides

Frequently Asked Questions:

  • Frequently Asked Questions
    • Phase I Verification
    • Parentally Placed Students
    • Personnel

 


SPED Data Dashboard AzEDS SPED Reporting
October 1 Data CollectionDiscipline Data Collection
Data Management ToolkitData Management Alerts
ESS Data Management Home Page
 
 
 
 
 
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From the Exceptional Student Services Blog

INTERNAL PD OPPORTUNITY: Math Virtual Professional Learning Opportunities Wed, May 25 2022 Professional Learning and Sustainability, Updates

Special Education Directors,

Please share the following virtual math professional learning opportunities with general and special education teachers who teach mathematics.

DATA MANAGEMENT ALERT: NEW Special Education Data Dashboard Wed, May 18 2022 Data Management, Updates

DATA MANAGEMENT ALERT

NEW Special Education Data Dashboard

The NEW Special Education Data Dashboard (SEDD) opens on Wednesday, May 18, 2022 (today). The purpose of this application is to provide a one-stop shop for public education agencies (PEAs) to securely view their special education data as well as a redacted statewide view. By viewing relevant data in one place, PEAs can see how it all ties together and ultimately, how it all culminates into the indicators outlined in the State Performance Plan (SPP) / Annual Performance Report (APR).

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