Data Management
The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules. To recieve Data Management Alerts in your inbox, please subscribe:
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DATA MANAGEMENT ALERT: NEW INTEGRITY RULE: Integrity Rule -40077
DATA MANAGEMENT ALERTNEW INTEGRITY RULE: Integrity Rule -40077Effective Fiscal Year 2021, a new field will be required in AzEDS for SPED Least Restrictive Environment (LRE) records: Resident School ID. Student Information Systems (SIS) should be updated by your vendor to allow this new field...
DATA UPDATE: Student Reporting for Students on an Institutional Voucher with ASDB
Special Education Directors,Beginning in the fiscal year 2021, the Arizona State School for the Deaf and Blind (ASDB) will no longer be reporting student-level data through Arizona Education Data Standards (AzEDS) and a variety of other applications. The reporting responsibility for the students on...
DATA UPDATE: Exceptional Student Services Discipline Data Collection Bulk Upload
Special Education Directors,Under the Individuals with Disabilities Education Act (IDEA), each state is required to collect the number of removals for students on an individualized education program (IEP). This information is required to submit to the Office of Special Education Programs (OSEP) and...
DATA UPDATE: The October 1 Enrollment Data Deadline is 5:00 p.m. on January 15, 2020
To ensure compliance with federal reporting and program requirements for the fiscal year 2020, the Arizona Department of Education (ADE) is collecting data for students enrolled on October 1, 2019. Reports will be prepared using enrollment data that has been submitted by Arizona school districts...
DATA UPDATE: AzEDS Data Reporting Changes: Proportionate Share Preschool Services Code PJ Removed from AzEDS; Tuition Payer Code Changes
The Arizona Department of Education, Exceptional Student Services (ADE/ESS), has received clarification, including feedback from the Arizona Attorney General’s Office, regarding proportionate share services specific to preschool students. Clarification was sought on whether proportionate share...
DATA UPDATE: New AzSAFE opening for Discipline Data Collection and now called ESS Discipline Data Collection
AzSAFE has reopened under a new application effective November 4, 2019, for special education discipline data collection. As Arizona transitions to a new standard for special education data only, AzSAFE has been renamed to ESS Discipline Data Collection. This information is required under Section...
DATA MANAGEMENT ALERT: FY 2020 October 1 Data Collection
DATA MANAGEMENT ALERT FY 2020 October 1 Data CollectionPublic education agencies (PEAs) are required to verify the count of students participating in special education (SPED) on October 1, 2019. Verification will be completed via the web-based ESS October 1 Data Collection application, available...
DATA MANAGEMENT ALERT: Updated Functionality of SPED72 and SPED73 Reports in the AzEDS Portal
DATA MANAGEMENT ALERTUpdated Functionality of SPED72 and SPED73 Reports in the AzEDS PortalTo clearly delineate student data by District of Attendance (DOA) and District of Residence (DOR), the SPED72 and SPED73 reports in the AzEDS Portal will update on Wednesday 8/7/19.When running the SPED72 or...