Homeless Education Program Monitoring & Compliance
Programmatic Monitoring Requirements
The McKinney-Vento Homeless Assistance Act requires that State Education Agencies (SEAs) and Local Education Agencies (LEAs) provide educational rights and protections for children and youth experiencing homelessness. The SEA must monitor LEAs in coordination with local McKinney-Vento Homeless Liaisons to ensure compliance with the federal requirements under the Act, including the identification and immediate enrollment of children and youth experiencing homelessness, as well as the removal of barriers to their attendance, school stability, and academic success (42 U.S.C. §11432 (f)(5) & 20 U.S.C. 6312 §1112(b)(6)).
Coordination with ESEA Programmatic Monitoring
Federal regulations and administrative procedures require that the SEA monitor the implementation of program requirements and the expenditure of federal funds (4 C.F.R. § 76.770). Monitoring of federal programs is conducted to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education (42 U.S.C. §11432; 20 U.S.C. 6312 §1112).
To reduce administrative redundancies, the Homeless Education Program (HEP) has partnered with the Elementary and Secondary Education Act (ESEA) Department to monitor LEAs receiving ESEA Consolidated Grant funds for compliance with the McKinney-Vento Homeless Assistance Act. The Arizona Department of Education (ADE) ESEA Programmatic Monitoring includes Main Requirement 5 in each of the four (4) monitoring cycles. Main Requirement 5 covers mandatory elements of the McKinney-Vento Homeless Assistance Act that every LEA is required to implement.
- The Homeless Education Program has developed the following Desktop Monitoring Resources to ensure transparency and support for each Main Requirement 5 data collection task:
- For more information regarding ESEA Programmatic Monitoring requirements, please visit ESEA Programmatic Monitoring & Compliance.
Homeless Education Program Monitoring
The Homeless Education Program (HEP) conducts this federally required program monitoring virtually, electronically, and on-site with specific focus on Education for Homeless Children and Youth (EHCY) subgrantees and LEAs that do not receive ESEA Consolidated Grant funds. LEAs will be provided notification of monitoring ahead of the opening of the monitoring window.
- The Homeless Education Program (HEP) has developed the following resources to ensure transparency and support during the monitoring process:
- 23-24 C1 HEP Monitoring Guide - This guide provides instructions, requirements, and details necessary for the completion of the HEP monitoring program.
- HEP Monitoring Documentation Guidance - This resource provides a list of required documentation that must be uploaded into EMAC, along with document title formatting requirements.
- EMAC Desktop Monitoring Manual - This manual provides user instructions for navigating and completing monitoring requirements in EMAC.
If you have any questions regarding Homeless Education Program monitoring, please email [email protected].
