DATA MANAGEMENT ALERT 

FY21 ESS October 1 Data Collection UPDATE

ESS Data Management has released two new training videos. These training videos focuses on Phase II: Reconciliation so individuals can pick and choose the relevant training videos that meets their needs.

As a friendly reminder, please continue checking the SPED07 report on a regular basis during this time, even if your PEA’s counts reconcile early in the process. Please ensure Phase II: Reconciliation is completed in AzEDS by Friday, January 15, 2021 at 5:00 P.M.  Note there is no submission action for Phase II. Ensuring your Verification and SPED07 counts reconcile on January 15th will indicate completion.

PEAs that are unable to reconcile will need to complete Phase III: Non Reconciliation.  PEAs that are required to complete Phase III will be contacted after the January 15th deadline.

The ESS October 1 Data application is found in the ESS Portal via ADEConnect. If the ESS October 1 Data Collection button is greyed out, you must contact your local ADE Connect entity administrator for the proper role assignment to access the application: ESS October 1 Data LEA User, or ESS October 1 Data LEA Signer.

Instructions and Frequently Asked Questions (FAQ) are located within the ESS October 1 Data application, under the Help tab.

If you have any questions, please direct them to [email protected].

Special Education Directors,

Are you looking for ways to shift the focus from compliance alone to educational programming designed for student progress toward meeting challenging goals? Are you interested in learning more about an opportunity to partner with an Office of Special Education Programs (OSEP)-funded technical assistance center that provides information, resources, tools, and services to support local education agencies from kindergarten through secondary transition?

If so, please join the PROGRESS (Promoting Rigorous Outcomes and Growth by Redesigning Educational Services for Students with Disabilities) Center for one of three repeating virtual information sessions. Learn more about this possible partnership opportunity to support the development and implementation of high-quality educational programming that truly reflects the spirit of the IDEA.

Choose from one of three sessions:

• Register for December 10, 2020 from 5:30-6:30 pm EST. 
• Register for December 16, 2020 from 12:30-1:30 pm EST.
• Register for January 7, 2021 from 4:30-5:30 pm EST.

For more information, go to the PROGRESS Center website.

Special Education Directors,

ADE/ESS is pleased to announce that registration for the Arizona Education Virtual Job Fair is now open! Join us online on Saturday, February 27, 2021. Registration is open to Arizona public school districts and charter schools on a first-come, first-served basis.

Conducting recruitment efforts virtually allows schools to recruit without geographic limitations and access a much wider pool of talent. The event will take place on an online platform that provides an authentic job fair experience in a virtual setting, including:

• User-friendly booth set-up and custom booth design to suit your branding requirements
• Job seekers will be able to review and save your marketing materials and videos
• Live, one-on-one chat with applicants
• Ability to search candidates’ resumes before and on the day of the event
• Live, one-on-one video interviews with candidates
• Unlimited number of recruiters per booth

The cost of registration is $250. Registration will close on January 27, 2021.

For questions, please email Julie Lenza.

Register for the 2021 Arizona Education Virtual Job Fair here!

Celebrate the Individuals with Disabilities
Education Act's 45th Anniversary

Special Education Directors,

November 29, 2020, marked the 45th anniversary of President Gerald Ford signing the Education for All Handicapped Children Act (Public Law 94-142) into law. The 1990 amendment to Public Law 94-142 changed the law’s name to the Individuals with Disabilities Education Act (IDEA).

In adopting this landmark civil rights measure, Congress noted that the law would accomplish two important goals: 

1. It would guarantee a free appropriate public education to every child, regardless of disability, on an equal basis with all other children; and
2. It would advance all Americans’ understanding of disability by bringing children with disability out of the shadows and into American schools where their gifts and strengths could be recognized.   

While tremendous progress has been made over the years, we must continue the hard work to address the challenges that still exist. Although we are able to help many children with disabilities to achieve their goals, we must continue our work to ensure that all children have the supports they need and to find ways for all children with disabilities to achieve meaningful results and outcomes. Even if we still have work to do to fully realize IDEA’s promise in the future, there is much to celebrate.

Nationally, where we were –> Where we are now:

• The number of infants, toddlers, children and youth with disabilities from birth through age 21 served under the IDEA has increased from 3,694,000 in the 1976-77 school year to 7,539,553 in the 2018-19 school year.
  • In 2018-19, 95% of students with disabilities were educated in a school. More than 6 million students with disabilities received services in a general education classroom at least part of the day.
• The number of infant and toddlers served under IDEA, Part C has increased from 154,065 in 1993-94 to 410,887 in 2018-19.
• The percent of students with disabilities exiting school ages 14 through 21 who graduated with a regular diploma has increased from 52% in the 1994-95 school year to 72.7% in the 2017-18 school year.
• The percent of students with disabilities exiting school ages 14 through 21 who dropped out has decreased from 34% in the 1994-95 school year to 16% in the 2017-18 school year.

Please join the Office of Special Education and Rehabilitative Services (OSERS), the Office of Special Education Programs (OSEP), and ADE/ESS during the week of November 30, 2020, as education celebrates 45 years of providing education, supports and services to infants, toddlers, children, and youth with disabilities and their families through the IDEA.

For more information about the 45th anniversary of the IDEA, along with resources (including data, videos, and infographics), please see OSEP’s IDEA 45 anniversary webpage. Additionally, follow OSERS on Twitter to celebrate 45 years of IDEA as they post new videos and blogs. You will also have the chance to test your IDEA knowledge and engage in some IDEA trivia.

Special Education Directors,

Please join ADE/ESS for these exciting IDEA Conference session offerings:

12/1/20

Turning 18- Legal Options (Y/F)

Janna Murrell- Raising Special Kids

Learn about the different legal options families should consider when their child becomes an adult at the age of 18. Become familiar with the steps of the guardianship process. Participants will learn how they can stay involved in decision-making with schools, doctors, and other professionals. 

12/3/20

Let’s Google It! Transition Resources for Transition Planning (Professional)

Sam Klein- Arizona Department of Education

The Internet is jam-packed with potential tools to support the transition planning process. Come explore resources to support transition planning and post-school outcomes in this interactive session. We’ll examine online resources for assessments, postsecondary goals, and activities. Plus, you’ll gain access to an online resource hub. Let’s fill your transition toolbox with digital resources!

12/10/20

Specially Designed Instruction (SDI): What Does it Look Like in 2020 and Beyond? (Professional)

Carol Kosnitsky

Reexamining our understanding of specially designed instruction has never been more important. Districts must develop IEPs that can pivot across multiple formats, including in-person, hybrid, and remote learning. This session will review current research on high-leverage practices in special education and the taxonomy of intensive interventions. By revisiting what we already know about effective instruction, we identify the building blocks for SDI and ways to adapt to these new times. Participants will leave with resources and tools to assist staff build confidence and systems that work!

12/15/20

Self-Determination: Choices, Decisions, Actions (Y/F)

Arizona Youth Leaders of Diverse Ability Incorporated

Join the Arizona Youth Leaders of Diverse Ability Incorporated for an overview of self-determination and an opportunity to recognize and appreciate your skills that lead to greater independence. 

You can register by selecting sessions on this webpage: /ideaconference/calendar.

The Professional sessions will take place on Thursday afternoons from 2:45-4:00 p.m.

Youth and Family sessions will take place on Tuesday afternoons from 4:00-5:00 p.m. Participants must register 48 hours in advance to guarantee needed accommodations.

If you have questions, please email the conference inbox.

Special Education Directors,

Please share the following details about upcoming professional learning opportunities for general and special education teachers who teach middle school mathematics.

Count Me In! Exploring Integers

December 1 from 3:30–5:00 p.m.  
or 
December 8 from 3:30–5:00 p.m.

Register in advance for Count Me In! Exploring Integers.

In this free webinar, we will explore multiple representations to build conceptual understanding of operations with integers. We will apply and extend previous understandings of operations with whole numbers to create zero-sum pairs.  Additionally, we will demonstrate how to develop grit and creative problem-solving with accessible low-floor/high-ceiling tasks.

Please choose only one date to attend. A computer or tablet with the ability to access Google slides is not required but is strongly recommended to enable full participation in the session. Participants can earn 1.5 hours of professional development credit.

Note: Accommodations must be requested at least one week in advance of the webinars.

Please contact Jenifer Hutchinson with any questions.

DATA MANAGEMENT ALERT    

New AzEDS Portal Report: SPED99 – SPED Orphan Data Report 

The SPED99 – SPED Orphan Data Report is a new report now available in the AzEDS Portal.  This report will aid PEAs in finding special education (SPED) data in AzEDS that may have had the corresponding enrollment data removed.  When enrollment data is deleted for a given student but the SPED data remains in AzEDS, this is defined as orphan data.  Often this orphan data can result in errors for your PEA or other PEAs, that is unseen in your INTEG15 report, since the enrollment data is not present. 

This report will include the SPED Needs and Least Restrictive Environment (LRE) categories reported that do not have corresponding enrollments.  We encourage all PEAs to check this report periodically to ensure there is no orphan data from your entity in AzEDS.   If the report is blank, then you do not have any orphan data. No further action is needed. 

If the report shows SPED Needs or LRE data, please use your STUD10 report to confirm your missing enrollment.  The SourceID will also be included, which you can use with your SIS Vendor to ensure the data is removed from AzEDS if that is the intent, or ensure the enrollment is reported. 

Please contact [email protected] with any questions.

DATA MANAGEMENT ALERT

 SPED07 Report Now Available

The SPED07 report is now available within the October 1 Data Collection (ODC) application for Phase II: Reconciliation. 

This ODC Phase II report displays a list of students aged 3-21 identified in AzEDS as receiving special education services over the October 1 child count date as of the most recent integrity run.  

To assist in the reconciliation process, please review the steps outlined in the Recommended Procedure: Verifying & Reconciling the October 1 Federal Child Count.  

The Phase II Reconciliation process is due Friday, January 15, 2021 by 5:00pm.  

Direct questions to [email protected].  

DATA MANAGEMENT ALERT    
October 1 Verification Count for students attending ASDB sites. 

Further clarification is being provided regarding students attending ASDB sites and the ESS October 1 Data Collection. 

 Regardless if a student attends an ASDB site or a site within your PEA, you would include the student in your Phase I Verification Count if the student was provided services on October 1st. 

 Effective FY21, it is the responsibility of the District of Residence to report the student into AzEDS.  ASDB does not report student data into AzEDS as they have previously. 

 ASDB students missing from your AzEDS Portal reports would indicate the student is not reported properly in AzEDS. 

 AzEDS reporting should be at the site the student is physically attending for both SPED Needs/LRE and Enrollment.  Please contact ESS Data Management if you need to have the relationship established for your PEA to submit on behalf of an ASDB site.  If you need to submit a calendar for an ASDB site to report enrollment, please open a ticket in the ‘Self Service Portal’ linked at the top right of your ADE Connect homepage.  Calendars and Entity ID numbers for ASDB sites are available at the bottom of this webpage.   

Tuition Payer Codes: 

• Voucher students physically attending ASDB sites should be reported with Tuition Payer Code 7. 
• Fee-for-Service students physically attending a site within your PEA and receiving services from ASDB should be reported with Tuition Payer Code 1.  
• Voucher students physically attending a site within your PEA should be reported with Tuition Payer Code 7. 

More information is available in the ASDB Student Reporting document.

For further questions, please contact ESS Data Management. 

Special Education Directors,

ESS/Early Childhood Special Education is pleased to announce the 6th Annual Early Childhood Special Education Summit on February 11—12, 2021, to be conducted as a virtual event. This year, the conference is sponsored by ADE/ESS, in collaboration with Arizona’s Early Intervention Program (AzEIP) within the Arizona Department of Economic Security.

Please save the date! Registration will open in November 2020.

For more information email [email protected].