Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT - FY23 Discipline Data Collection Update

  • Thu, Apr 7 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

FY23 Discipline Data Collection Update

To learn about updates to the ESS Discipline Data Collection (DDC) application for the upcoming Fiscal Year 2023, please review this memo which outlines upcoming changes. 

It is important to note that while reporting discipline data into AzEDS has been made available for FY23, this is a pilot year. All discipline data submissions for SPED students resulting in a removal will be required to be submitted into the ESS Discipline Data Collection application for FY23.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration for Wednesday April 20th

  • Thu, Apr 7 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, April 20th  

The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, April 20th from 2pm – 3pm.

DATA MANAGEMENT ALERT: FY23 Statement of Assurances required by all PEAs opens on 4/13/22

  • Wed, Mar 30 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

FY23 Statement of Assurances required by all PEAs opens on 4/13/22

Under the Individuals with Disabilities Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services, is required to obtain assurances from public education agencies (PEAs) to attest that they are meeting the requirements under state and federal statute for special education in the state of Arizona.

It is a requirement for all entities that are defined as public education agencies (PEAs) regardless if they get federal funds or not.

DATA MANAGEMENT ALERT - FY22 ESS Discipline Data Training Webinar

  • Thu, Mar 17 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

 FY22 ESS Discipline Data Training Webinar  

 ESS Data Management is hosting a training webinar for the ESS Discipline Data Collection (DDC) application on April 6, 2022, from 10:00am – 11:00am.

DATA MANAGEMENT ALERT: NEW Home-based vs. Homeschooled vs. Homebound Guidance Document

  • Wed, Mar 16 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

NEW Home-based vs. Homeschooled vs. Homebound Guidance Document

A new guidance document identifying the key differences between reporting Home-based vs. Homeschooled vs. Homebound students is now available on our AzEDS SPED Reporting page, under Tools and Resources.

DATA MANAGEMENT ALERT: Update to Integrity Rule for FY22 -40031

  • Wed, Mar 9 2022  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT

Update to Integrity Rule for FY 2022: -40031

An update to an integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly. This rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state.   

A one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. An updated error message has been added to our SPED Integrity Rules Reference document and the change is referenced on the FY 2022 ESS Data Reporting Updates document. 

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration

  • Thu, Feb 3 2022  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will be hosting our next Special Education Data Updates live webinar on Wednesday, February 16th from 2pm – 3pm.  Registration is required to attend: Register for Special Education Data Updates webinar.  

DATA MANAGEMENT ALERT: New ESS Discipline Data Collection XML Schema and application updates for FY22

  • Thu, Jan 27 2022  •
    • Data Management
    • Updates

Due to upcoming changes to the FY22 ESS Discipline Data Collection (DDC) application, a new XML schema has been released for PEAs that wish to use the bulk upload option via an XML export from their Student Information System. Your student information system vendor will need to update your SIS to this new schema. ESS Data Management is distributing the NEW XML Schema to PEAs, and it is the PEA’s responsibility to deliver this new schema to their own Student Information System vendors. The XML schema can also be found on the Discipline Data webpage of the ESS Data Management website.

DATA MANAGEMENT ALERT: Update to Integrity Rule for FY22 -40066

  • Mon, Jan 24 2022  •
    • Data Management
    • Updates

An update to an integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly. This rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state.   

A one-sheet integrity tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document and referenced on the FY 2022 ESS Data Reporting Updates document. 

Integrity Rule -40066

This rule will validate the submitted reference DescriptorID sent from your Student Information System matches the submitted SPED Least Restrictive Environment name. 

DATA MANAGEMENT ALERT: Membership and Accountability rules added to October 1 processing

  • Fri, Dec 17 2021  •
    • Data Management
    • Updates

Please be aware the Exceptional Student Services October 1 processing will be updated today to include integrity rules for Membership and Accountability. This will result in any SPED student receiving services over October 1 failing Membership or Accountability rules to be excluded from your October 1 count. Many existing SPED integrity rules rely on Membership and Accountability rules to ensure clean data.