Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: Membership and Accountability rules added to October 1 processing

  • Fri, Dec 17 2021  •
    • Data Management
    • Updates

Please be aware the Exceptional Student Services October 1 processing will be updated today to include integrity rules for Membership and Accountability. This will result in any SPED student receiving services over October 1 failing Membership or Accountability rules to be excluded from your October 1 count. Many existing SPED integrity rules rely on Membership and Accountability rules to ensure clean data.

DATA MANAGEMENT ALERT: ODC Phase II Deadline Extended – January 18, 2022

  • Mon, Dec 6 2021  •
    • Data Management
    • Updates

The October 1 Data Collection (ODC) application Phase II due date has been extended from December 15, 2021 to the NEW due date of January 18, 2022 by 5pm.

Data Management Alert - SPED07 Report Now Available

  • Tue, Nov 23 2021  •
    • Data Management
    • Updates

The SPED07 report is now available within the October 1 Data Collection (ODC) application for Phase II: Reconciliation. 

DATA MANAGEMENT ALERT: New Integrity Rule for FY22 -10138

  • Wed, Nov 17 2021  •
    • Data Management
    • Updates

A new integrity rule for FY 2022 will be introduced into the integrity process on SPED data shortly.  This new rule is a continuation of our effort to further validate SPED reporting to ensure clean data for the state.    

A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document and referenced on the FY 2022 ESS Data Reporting Updates document.  

Integrity Rule -10138 

This rule will validate any students enrolled at an approved Private Day School to have a corresponding SPED Least Restrictive Environment (LRE) reported for all dates of the enrollment.  

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration

  • Thu, Nov 4 2021  •
    • Data Management
    • Updates

  The Exceptional Student Services Data Management team will be hosting the next Special Education Data Updates live webinar on Wednesday, November 17th from 10am – 11am. This session will cover a variety of data topics that will include:  

  • Reminders  
  • Trending topics  
  • Topics requested by you  
  • Q&A  

DATA MANAGEMENT ALERT: FY 2022 October 1 Data Collection

  • Wed, Oct 20 2021  •
    • Data Management
    • Updates

The October 1 Data Collection (ODC) application is now open and Phase I is underway.

This phase includes the submission of your PEA’s  SPED student count and personnel FTE data. 

This data is due Wednesday, November 17, 2021.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Registration

  • Wed, Oct 20 2021  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will be hosting our next Special Education Data Updates live webinar on Wednesday, October 20th from 2pm – 3pm.

Data Management Alert: New Integrity Rule -51002 – Student Home and Mailing address required

  • Tue, Sep 28 2021  •
    • Data Management
    • Updates

A new Data Quality Validation integrity rule -51002 will be introduced into the integrity process on FY22 Enrollment data shortly. This update is a continuation of our effort to ensure clean data for the state. A new one-sheet Integrity Tool is now available on our AzEDS SPED Reporting webpage for troubleshooting tips for Integrity Rule -51002.

DATA MANAGEMENT ALERT: Reporting of Primary/Secondary Needs in AzEDS

  • Tue, Aug 31 2021  •
    • Data Management
    • Updates

This notice serves as a reminder that the most accurate disability representation should be reported for all students with disabilities throughout the school year.

When reporting needs (disability categories) to AzEDS for students, all eligible needs listed on a student’s IEP should be reported for all special education placements in Arizona. If a student has only one need, that need is reported as the primary need. For students with multiple needs, only one can be reported as the primary need and the other need(s) would be reported as secondary. The primary need is defined as the one that most adversely affects the student’s ability to access the general curriculum.

DATA MANAGEMENT ALERT: FY 2022 October 1 Data Collection

  • Fri, Aug 27 2021  •
    • Data Management
    • Updates

The ESS ODC application will open on Wednesday, October 6, 2021. PEAs must login to the application to submit the October 1 verification and personnel counts. All technical assistance documents and FAQs will be available by accessing the “Help tab” on the home page of the ESS ODC application.