Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT: SPED Integrity Rule -40055

  • Thu, May 4 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

SPED Integrity Rule -40055

 

Integrity Rule -40055 will update on May 1 to validate SPED and Enrollment Exit Dates, and reasons are reported (not null) until the end of FY 2023.

DATA MANAGEMENT ALERT : Exceptional Student Services - Discipline Data Collection Application - New Action Taken Options

  • Thu, May 4 2023  •
    • Data Management
    • Updates

Effective May 3, 2023, new actions will be available in the Action Taken dropdown box and XML Schema. The following actions have been added:

  • Reassignment to Alternate Education Program In-School
  • Reassignment to Alternate Education Program Out-of-School
  • Reassignment to Alternate Suspension Program Out-of-School
  • Reassignment to Alternative Suspension Program In-School

DATA MANAGEMENT : Special Education Data Updates Webinar Wednesday, May 17th

  • Wed, Apr 26 2023  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, May 17th, from 2pm – 3pm.

Data Management Alert: Special Education Data Updates Webinar Wednesday, April 19th

  • Thu, Apr 6 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, April 19th 

   

The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, April 19th, from 2pm – 3pm.

DATA MANAGEMENT ALERT: FY24 Statement of Assurances Open for Submission

  • Wed, Apr 5 2023  •
    • Data Management
    • Updates

FY24 Statement of Assurances is open for submission. The application is open until June 15, 2023.

 

DATA MANAGEMENT ALERT: FY24 Statement of Assurances required by all PEAs opens on 4/3/23

  • Mon, Mar 20 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

FY23 Statement of Assurances required by all PEAs opens on 4/3/23

Under the Individuals with Disabilities Act (IDEA), the representative body for Special Education for Arizona, Exceptional Student Services, is required to obtain assurances from Public Education Agencies (PEAs) to attest that they are meeting the requirements under state and federal statute for special education in the state of Arizona.

It is a requirement for all entities defined as PEAs regardless if they get federal funds or not.

All PEAs must submit the IDEA Statement of Assurances (SOA) through the ESS Portal of ADEConnect.

The application will open on 4/3/23 and close for submissions on 6/15/23.

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Wednesday, March 15th

  • Wed, Mar 1 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT 

Special Education Data Updates Webinar Wednesday, March 15th   

The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, March 15th, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

  • Reminders 
  • Trending topics 
  • Top 3 Integrity Errors 
  • Q&A 

DATA MANAGEMENT ALERT: Special Education Data Updates Webinar Wednesday, February 15th

  • Thu, Jan 26 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT       

Special Education Data Updates Webinar Wednesday, February 15th 

   The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, February 15th, from 2pm – 3pm. This session will cover a variety of data topics that will include (subject to change):   

  • Reminders 
  • Trending topics 
  • Top 3 Integrity Errors 
  • Q&A        

DATA MANAGEMENT ALERT: SPED73 and SPED07 Reports Accurate - Phase II Due Date 1/25

  • Thu, Jan 19 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT    

ESS October 1 Data Collection (ODC) – SPED73 and SPED07 Reports Accurate - Phase II Due Date 1/25 

Thank you for your patience while Exceptional Student Services (ESS) worked with ADE-IT on troubleshooting issues with the reports and functionality for October 1 child count processing. 

The issues are now resolved, and the October 1 reports are now accurate. For SPED students, the AzEDS Portal SPED73 report and the ESS October 1 Data Collection application SPED07 report both provide accurate feedback for students reported in AzEDS served over October 1. 

DATA MANAGEMENT ALERT: ESS October 1 Data Collection (ODC) – Phase II Due Date Extended

  • Wed, Jan 18 2023  •
    • Data Management
    • Updates

DATA MANAGEMENT ALERT   

ESS October 1 Data Collection (ODC) – Phase II Due Date Extended

Exceptional Student Services (ESS) is working with ADE-IT on troubleshooting issues with the reports and functionality for October 1 child count processing.

Since public education agencies (PEAs) cannot utilize reports between systems in reconciling their October 1 counts, the October 1 process will now be closing on January 25, 2023 at 5pm.