Data Management

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, April 17, 2024, from 2:00 to 3:00 pm.

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, March 20, 2024, from 2:00 to 3:00 pm.

The Exceptional Student Services Data Management team is happy to announce an upcoming October 1 Data Collection—Phase III: Non-Reconciliation training. Phase III is only for the PEAs that could not match the number of SPED students submitted in Phase I with the number of SPED students in AzEDS during Phase II. PEAs will receive an email if they qualify for Phase III on March 4, 2024.

Pursuant to the Individuals with Disabilities Education Act, Section 618, Public Education Agencies (PEAs) must report discipline information. The Arizona Department of Education requires that PEAs submit student discipline information to Arizona Education Data Standards (AzEDS). Specifically, PEAs must submit discipline data that resulted in the removal of the student with a disability from their regular educational environment into AzEDS through their Student Information System (SIS).

Please review the attached memo for more information and let us know if you have any questions.

DATA MANAGEMENT ALERT

ESS Portal Update

This notice is to inform Public Education Agencies (PEAs) about an upcoming update to the Exceptional Student Services (ESS) Portal.

For the Arizona Department of Education to comply with state and federal reporting guidelines, school districts and charters must accurately report student enrollment and attendance at the physical school site where the student is being educated.

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, February 21, from 2:00 to 3:00 pm.

To assist Public Education Agencies (PEAs) with reporting, the SPED12 – Preschool Outcomes History report is now available in the AzEDS portal in the SPED section. This report provides a history of preschool outcomes reported by a previous PEA. This report will allow the current PEA to gain an understanding of the student’s outcome history. Your PEA will be able to see the current outcome information and any prior outcome information for a preschool student with a disability. Any outcomes reported after the student has left your PEA (example: future outcomes) will not populate in the report. 

An update to an integrity rule for FY 2024 will be introduced into the integrity process on SPED data shortly. This rule continues our effort to validate SPED reporting further and ensure clean data for the state.

The Exceptional Student Services Data Management team will host the next live webinar on Special Education Data Updates on Wednesday, January 17, from 1:00 to 2:00 p.m.