DATA MANAGEMENT ALERT

Beginning of the Year ESS Data Management Training

The Exceptional Student Services (ESS) Data Management team is pleased to announce Beginning of the Year ESS Data Management training for the 2025–2026 reporting year. This training will be offered virtually and recorded for those who cannot attend.

During this training, our team will provide updates on the annual IDEA 618 requirements, review reporting to AzEDS, give an overview of ESS data applications and surveys, and share where to find resources available to you.

Please register using this link:

Virtual Training via Teams: Thursday, August 7, 2025, 9:00–12:00 p.m.

Please email ESS Data Management with any questions. 

We look forward to seeing you!

DATA MANAGEMENT ALERT    

Special Education Data Updates Webinar: Wednesday, June 18, 2025  

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, June 18, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:    

• Reminders  

• Trending topics  

• Top Three Integrity Errors 

• Q&A     

Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.  

The United States Department of Education and the Office of Special Education Programs require that public education agencies (PEAs) submit discipline data to state education agencies for federal reporting into EDFacts. The Arizona Department of Education will now require expulsions involving students without disabilities to be reported in the discipline domain of Arizona Education Data Standards (AzEDS) beginning fiscal year (FY) 2026.

Please read the attached memo for details and contact ESS Data Management if you have any questions.

Data Management Alert 

New Integrity Rule: -40102 

Effective April 28, 2025, a new integrity error has been implemented for SPED data validations in AzEDS. This new integrity error is part of an ongoing effort to ensure clean data during the fiscal year and to avoid corrections of data after the close of the fiscal year. 

Code: -40102  

Message: For each day, a SPED need is reported, an LRE must be reported.  

This rule ensures that a Least Restrictive Environment (LRE) code is reported any time a SPED need has been reported. Missing LREs can cause issues with the ADE systems, funding, and federal reporting. If an LRE has been reported, verify the LRE entry and exit dates are reported on in-session days of the associated calendar. 

The SPED Integrity Error Tool for this rule is linked below: 

SPED Integrity Rules Reference

One sheet SPED Integrity Error Tools for all SPED integrity rules can be found and are linked in the SPED Integrity Rules Reference located on the AzEDS SPED Reporting page. 

If you have any questions, please email the ESS Data Management inbox. 

DATA MANAGEMENT ALERT  

FY25 SEDD Training Video Now Available 

Note: This message was sent to all users registered for ESS Data Management alerts. 

The FY25 training for the Special Education Data Dashboard application was held on Thursday, May 8, 2025. If you were unable to attend, you can still view the recorded webinar. For your convenience, you can access the webinar on Vimeo, on our SEDD webpage, or the homepage of the SEDD application. 

Office Hours 

To help ensure successful completion of your data review, entry, and certification, ESS Data Management is offering PEA’s the opportunity to meet 1-on-1 with an ESS Data Management Specialist via Microsoft Teams. Feel free to register for an appointment by visiting our Bookings page. Be sure to watch the SEDD training video prior to signing up for an appointment. 

Important Dates 

• May 7, 2025: SEDD opened 

• Validate that users have the correct access to the application 

• Begin reviewing/entering data 

• July 15, 2025: Student data is due 

• All student data in AzEDS must be corrected in PEA’s SIS 

• Preschool Transition and SWOD data entry 

• July 23, 2025: Data Certification opens 

• LEA Signer must complete electronically 

• August 6, 2025, by 5:00 p.m. 

• Late submissions may hold IDEA funds and impact PEA determinations. 

Should you have any questions, please email the ESS Data Management inbox. 

DATA MANAGEMENT ALERT  

FY26 Statement of Assurances (SOA) due June 11, 2025

The FY26 Statement of Assurances application is open for submission. All public education agencies (PEAs) must submit the IDEA Statement of Assurances (SOA) through the ESS Portal within ADEConnect. This is required before any FY26 activities in the Exceptional Student Services portal are allowable. The portal will block any PEA that has not completed the SOA effective July 1, 2025, which is when FY26 begins. 

The application is now open for submission and closes on June 11, 2025. 

The SOA must be submitted by the Superintendent, Charter Holder, or Special Education Director of your PEA before FY26 IDEA funding applications are approved in the Grants Management Enterprise system. 

• The PEA must assign the role of ESS Special Education: Signer in ADEConnect to the individual who will review, sign, and submit the Statement of Assurances. 

• PEAs that do not apply for IDEA funds are still required to submit the SOA. 

Please direct any questions to [email protected]. 

DATA MANAGEMENT ALERT 

FY25 Parentally Placed Private School Student Survey (PPPSS) is now open and due August 13th, 2025 

The Individuals with Disabilities Education Act (IDEA) 2004 requires that each public school district with geographic boundaries maintain its records and provide to the State information related to parentally placed private elementary and secondary school students covered under §§ 300.130 through 300.144. 

The application is now open and will close for submissions on August 13th, 2025. 

 The PEA must assign the role at the district level of ESS Data Surveys: User in ADEConnect to the individual who will submit this survey. 

• Instructions: Parentally Placed Private School Students 

• FAQs: Parentally Placed Private School Students

Once the role is assigned, please log in to ADEConnect, navigate to the Exceptional Student Services Portal (ESS), and select the Data Surveys link within the "Surveys and Assurances" section. From there, you can click on the "Take Survey" button located in the “Parentally Placed Private School Student Survey" section to start the survey. 

Upon completion, the application will display a "Thank you for submitting" page.  

Please direct any questions to the ESS Data Management Inbox. 

DATA MANAGEMENT ALERT 

Special Education Data Dashboard is Now Open: Wednesday, May 7, 2025  

This alert is to inform you that the Special Education Data Dashboard (SEDD) application is now OPEN. 

SEDD is a one-stop shop for public education agencies (PEAs) to securely review their SPED data collected over the fiscal reporting year and certify said SPED data at year-end. 

Accessing the SEDD application 

1. Navigate to ADEConnect.  

2. Click "View Applications." 

3. Locate the parent/district level entity for your organization. ([PEA Name] ([EntityID])) 

4. Click the "Exceptional Student Services Portal" link.  

5. Locate the "Data Collection and Reporting" section.  

6. Click the "Special Education Data Dashboard" link. 

Review your data for each site within your PEA. Please make any applicable corrections to your data within your Student Information System (SIS) before the close of AzEDS reporting for the fiscal year.  

Technical Assistance 

Please view our technical assistance information, including the SEDD Manual, available on the ESS Data Management/SEDD Webpage 
SEDD training will be held on Thursday, May 8th, from 9:00 AM to 11:00 AM via Microsoft Teams. Click here to register now. 
The recording will be made available on the SEDD page the following week. 

If you have any questions, please do not hesitate to contact us. 

ESS Data Management 
Exceptional Student Services 
Arizona Department of Education 
Email: [email protected] 
Phone: 602-542-3962 
Data Management Webpage  

     DATA MANAGEMENT ALERT

Special Education Data Updates Webinar: Wednesday, May 21, 2025 

The Exceptional Student Services Data Management team will host the next live Special Education Data Updates webinar on Wednesday, May 21, 2025, from 2:00 to 3:00 pm. This session will cover a variety of data topics that will include:    

• Reminders  

• Trending topics  

• Top Three Integrity Errors 

• Q&A     

Please register by clicking this link. Registration is required to attend. If you have any questions, please email the ESS Data Management inbox.