Data Management

The ESS Data Managment team strives to keep all public education agencies informed of upcoming deadlines, changes to data reporting, and updates to ESS applications or integrity rules.  To recieve Data Management Alerts in your inbox, please subscribe:

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DATA MANAGEMENT ALERT : Special Education Data Updates Webinar Wednesday, August 16

  • Fri, Jul 28 2023  •
    • Data Management
    • Updates

The Exceptional Student Services Data Management team will host the next Special Education Data Updates live webinar on Wednesday, August 16, from 2:00– 3:00 pm.

DATA MANAGEMENT ALERT: SEDD Certification Begins Today, July 24th

  • Mon, Jul 24 2023  •
    • Data Management
    • Updates

Final FY23 Special Education Data certification begins today, July 24th, and is due by August 3rd. 

DATA MANAGEMENT ALERT: FY23 SEDD FINAL Exit Data Status Update

  • Thu, Jul 20 2023  •
    • Data Management
    • Updates

The inconsistency issues with the exit data in the SEDD application have resulted from incorrect timing in our processing steps.  
The exit data in the SEDD application is static as of 7:00 am on July 19, 2023 (yesterday). 

DATA MANAGEMENT ALERT UPDATE: FY23 SEDD Exit Data and Discipline Data Collection (DDC) Reporting

  • Tue, Jul 18 2023  •
    • Data Management
    • Updates

We are happy to share that the SEDD issue documented previously has been resolved, and the SPED exit data is again viewable within the SEDD application.

DATA MANAGEMENT ALERT - FY23 Special Education Data Dashboard Update

  • Tue, Jul 18 2023  •
    • Data Management
    • Updates

We are aware of the inability of PEAs (and ESS) to access SPED exit data within the SEDD application. This is due to issues with the application date settings. We're working with our IT team to resolve this issue quickly.

DATA MANAGEMENT ALERT: -21002 and Operational Data Store (ODS) Updates

  • Thu, Jul 13 2023  •
    • Data Management
    • Updates

-21002 and Operational Data Store (ODS) Updates

DATA MANAGEMENT ALERT: Due Date Change for the Special Education Data Dashboard (SEDD) and the Discipline Data Collection (DDC) Applications

  • Thu, Jul 13 2023  •
    • Data Management
    • Updates

School Finance released this Hot Topic: Update to Statewide ADM Recalculation Date (7/17/2023).

The Important Dates website has been updated to reflect this change in the Special Education Data Dashboard (SEDD) for exit data and Discipline Data Collection (DDC) due dates to ensure consistency.

FY 2023 ESS Data Management Year-End Checklist

  • Mon, Jul 10 2023  •
    • Data Management
    • Updates

FY 2023 ESS Data Management Year-End Checklist

The attached checklist serves as a reminder to all public education agencies (PEAs).

DATA MANAGEMENT ALERT - Preschool Outcomes Technical Assistance Manual Now Available

  • Fri, Jul 7 2023  •
    • Data Management
    • Updates

Note: This guidance is applicable to school districts only.

ESS Data Management is pleased to announce the Preschool Outcomes Technical Assistance Manual. It’s now available in the AzEDS SPED Reporting section of the ESS Data Management website.

DATA MANAGEMENT ALERT Special Education Data Dashboard Update (SEDD): Preschool Transition and Students Without Disabilities (SWOD) Data Entry Now Open

  • Thu, Jul 6 2023  •
    • Data Management
    • Updates

The Preschool Transition and Students Without Disabilities data entry components are now open in the Special Education Data Dashboard (SEDD):

  • Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
  • Students Without Disabilities (SWOD): data entry is required for PEAs to identify whether or not educational services were provided to SWOD reported as long-term suspended or expelled in AzEDS.