Forms

School Finance provides numerous forms that Local Education Agencies (LEAs) use to submit data or to initiate certain changes and requests. Please contact [email protected] if you need assistance finding a specific form.

School districts and charters electing to provide 200 days of instruction must submit an application to the Arizona Department of Education (ADE) by June 15th. Application forms should be submitted through HelpDesk.

The Residency Guidelines and Form are available on the ADE Policy Development and Government Relations website. For more information, please visit the ADE Policy and Guidelines website. 

Resources and links to all District and Charter Budget Forms, submitted AFRs, forms for Special Election results, an Override Calculator, and the Impact Aid Information are available from this page.

School Finance uses the 100th day (or 200th day where applicable) of each school’s calendar to calculate average daily membership (ADM). To support ADM calculation, AzEDS requires that all schools submit one 5-day or 4-day calendar. The required 5-day or 4-day calendar is considered the school’s primary calendar. Every District or charter must upload a primary calendar, and then up to 3 additional 4-day or 3-day calendars for preschool (PS) or kindergarten (KG) may be submitted if needed.


To request approval for calendars beyond the defaults described above, please complete the Calendar Exemption Form and attach it to an Account Analyst Support Request within the HelpDesk application.  
Once your request is approved, you’ll receive notice from School Finance to coordinate uploading your new calendar(s) through your SIS to AzEDS.

Calendar Exemption Request Form

 

Forms used in the process of collecting data from counties for certificates of educational convenience (CEC).

A tool for Charters to estimate monthly state aid payments throughout the fiscal year

This form is used to grant access to the applications within Common Logon to districts and charters. While this system is being phased out, the Transportation Routes and Vehicle Inventory applications are still available for prior-year data corrections pursuant to A.R.S. § 15-915. School Finance systems that remain in Common Logon are: Transportation and Vehicle Inventory (for data correction purposes only), School Finance File Upload (Budget/AFR), and Budget Error/Suspense Maintenance-Change. 

  • Common Logon permission requests are now handled through Help Desk.

Forms and resources used for County Jail, County Juvenile Corrections, County Small School Service Program, Unorganized Territory Transportation, and Government Property Lease Excise Tax (GPLET). 

Entity Profile Change requests for existing districts (such as changes to address, grades served, mission statements, etc.) are submitted through the HelpDesk ticketing system. For new districts that do not have access to HelpDesk, this form can be requested by emailing [email protected]. 

This application is used to request that a negative adjustment from statewide recalculation or a data correction be spread over the current and next fiscal years rather than having the negative adjustment applied entirely to the current year. 

HB 2862 allows a school district or charter to adopt an Instructional Time Model (ITM) to meet instructional hour requirements through things like remote instruction, project-based learning, mastery-based learning, weekend courses, and evening courses. School districts and charters should use the Instructional Time Model Template for School Districts and Charter Schools to report Instructional Time Models to the department.

  • Instructional Time Certification 05/04/2018 For use in FY 2018. See SF18-054 for more information.