Instruction Manuals

This page contains instruction manuals that explain the various systems used by local education agencies (LEAs) to submit school, staff, and transportation data to School Finance. The manuals provide guidance in navigating the various systems to successfully submit data. 

 

This document explains how to submit estimated student counts to School Finance at the beginning of each school year. Pursuant to A.R.S. § 15-185(B)(2), the student count of a charter school shall be determined initially by using an “estimated count” based on actual registration of pupils before the beginning of the school year. 

  • Charter Estimated Counts Manual This version was updated on 6/15 to align column headers in section B-2 to the column headers in the downloadable template.

Entity Profile Change requests for existing districts (such as changes to address, grades served, mission statements, etc.) are submitted through the HelpDesk ticketing system. For new districts that do not have access to HelpDesk, this form can be requested by emailing [email protected]. 

A.R.S. § 15-915 defines the ability to correct prior-year data that impacts state-aid or budget capacity. This document provides detailed guidance on how to request a prior-year data correction for transportation data, student data, and budgets/Annual Financial Reports.  

This document explains how to use the School District Employee Report (SDER) application in ADEConnect.The primary use of SDER data is to calculate districts' Teacher Experience Index (TEI) pursuant to A.R.S. § 15-941. The TEI calculation may have the effect of increasing budget limits and equalization assistance (state aid) in the subsequent year.

  • SDER Manual originally posted 9/15/21, updated 10/7/21

This manual guides districts on how to submit data in the Transportation and Vehicle Inventory application in ADEConnect. Transportation route and vehicle inventory data are used to calculate Transportation Support Level (TSL) for districts.