The memo below was initially sent out on November 1, 2024.

Please review the attached memo for important information on determining the primary need when reporting preschool severe delay (PSD), developmental delay (DD), multiple disabilities (MD), or multiple disabilities - severe sensory impairment (MDSSI).

All school districts, charter schools, secure care facilities, and the Arizona State Schools for the Deaf and the Blind (ASDB) are required to annually administer the State Performance Plan Indicator 8 Parent Involvement Survey to parents of students with an Individualized Education Program (IEP). The survey open on January 20, 2025, via ADEConnect Data Surveys and will close on May 31, 2025.

Mail Merge Feature: The survey application has merged the individual student login codes and parent letters. This feature will make it easier for users to disseminate parent instructions.

Additional forms and guidance can be found on the Parent Involvement Survey Info for Schools website and in ADEConnect on the Data Surveys page.

If you do not already have access to the survey application or need to add additional users who should have the right to use this information and administer the survey, contact your entity ADEConnect administrator and ask to be assigned the Data Surveys: User Role. If additional assistance is needed to be assigned the User Role, use the Help Desk ticketing system via ADEConnect.

Please email the Parent Survey Inbox with questions.

This email updates public education agencies (PEAs) regarding the October 1 Enrollment Data process.

The closing date for October 1 data submissions was December 11, 2024. The integrity process was initiated as usual but took longer than expected to finish, delaying the October 1 processing. As such, the October 1 processing finished on December 13, 2024, and included data submitted on December 12, 2024. We will be cognizant of these factors during the October 1 Non-Reconciliation Phase if they are needed for specific PEAs. Overall, this increased the data quality by allowing an extra day of data, allowing PEAs to further clean their data in AzEDS.

The October 1 Enrollment Data has successfully processed integrity rules and is finalized in AzEDS. The Arizona Department of Education (ADE) encourages PEAs to review final October 1 reports in AzEDS or relevant applications. The October 1 data is now static and will be utilized for financial allocations, research, or other business purposes as appropriate. ADE appreciates the efforts of all PEAs in submitting timely and accurate data.

The ADE/ESS Academic Achievement and Inclusive Practices Unit invites all educators to our upcoming free virtual professional learning series on Universal Design for Learning (UDL).

This series is an excellent opportunity to deepen your understanding of UDL principles and how they can be applied to create more inclusive, accessible learning environments for all students.

These virtual sessions will focus on providing practical strategies that can be implemented across diverse classroom settings, supporting the success of all learners. We encourage your schools to take advantage of these no-cost virtual learning sessions to deepen knowledge and understanding and enhance instructional practices to ensure every student succeeds.

The registration links are in the attached PDF flyer or on the following website: January and February UDL Webinars.

Thank you for your continued dedication to fostering inclusionary education. If you have any questions, don't hesitate to contact the facilitator at [email protected].

The ADE/ESS Dispute Resolution unit is excited to share details about ESS Facilitated IEP services available in Arizona.

Request Facilitated IEP Training

Are you looking to foster a culture of collaboration between school staff and parents to enhance student success? Are you interested in exploring strategies for building trust with families proactively? Would you like to explore new strategies and equip staff with enhanced tools to effectively lead IEP meetings? Complete the FIEP training request below, and our Alternative Dispute Resolution Specialist will partner with you to provide professional development tailored to your team's needs. This training is available at no cost to PEAs, but spots are filling quickly. Submit your training request today!

Facilitated IEP Training | Arizona Department of Education

Request a State-Coordinated Facilitated IEP

Parents and public education agencies (PEAs) can request this no-cost, early resolution service when an IEP team is facing conflict or communication challenges. Participation is voluntary, meaning both parties must agree to work with a neutral facilitator who ensures the meeting stays focused on developing an IEP that is appropriately designed to provide the student with a free appropriate public education (FAPE). The goal is to strengthen the capacity of educators and families, fostering collaborative, student-centered IEP teams that can make well-informed decisions in the IEP development process.

Facilitated IEP | Arizona Department of Education

Fun Facts About Facilitated IEP Services

• Over 400 individuals participated in FIEP training across Arizona this past semester. 99% of participants reported that the training was well-organized, easy to follow, and offered hands-on learning experiences. 98% said the training was relevant to their daily work and were eager to apply the strategies presented.
• There were 81 FIEP requests in FY 2024, marking a 72% increase since FY 2022. Of the 81 FIEP requests in FY 2024, 85% of IEP teams reached full consensus by the end of the meeting.

For additional information, please contact Carrie McCulloch, Alternative Dispute Resolution Specialist, at [email protected] or (602)542-7579.

DATA MANAGEMENT ALERT  

New Integrity Rule for FY 2025: -52012 

A new integrity rule for FY 2025 has been introduced into the integrity process on SPED data. This new rule is a continuation of our effort to validate SPED reporting further to ensure clean data for the state.   

A new one-sheet Integrity Tool is available on our AzEDS SPED Reporting webpage for troubleshooting tips. It has been added to our SPED Integrity Rules Reference document.

PLEASE NOTE: This alert is not an indication your entity is failing this rule. Please check your INTEG15 report in the AzEDS Portal to determine if your entity is failing any SPED Integrity Rules.  

Integrity Rule -52012:

This rule will serve as a WARNING to ensure that incidents identified as serious bodily injury meet the criterion for federal reporting.  

Please contact [email protected] with any questions regarding these new rules.    

ESS Program Management is pleased to resume the 2025 webinar and office hours series for IDEA funding. Please click the links below to register for upcoming virtual professional development opportunities for your grant writers, business managers, and others involved with the IDEA Part B funds. Additional information is posted on the ESS Program Management web page.

FY25 Webinar Series

Join the ESS Program Management team at the FY2025 webinar series. Webinars will be held on Zoom from 11:00 a.m. to 12:00 p.m. on the 2nd Tuesday of each month (unless indicated otherwise). Click on the webinar title to register for the webinar. Please register 72 hours in advance if you require ADA Accommodations for the virtual webinar event.

Allowable Costs Under the IDEA – January 14, 2025

• This session will provide a foundation-level overview of how public education agencies may spend IDEA Part B funds to support special education programs.

FY26 IDEA Funding Application – February 11, 2025, 1:30 – 2:30 p.m.

• The Fiscal Year 2026 IDEA Part B funding applications open in March. Join the ESS Program Management team for helpful tips and tricks on how to apply for the Section 611 and Section 619 funds. The intended audience for this webinar includes special education administrators, business managers, and grant writers.

Maintenance of Effort – March 4, 2025, 11:00 a.m. – 12:30 p.m.

• The IDEA requires every public education agency to maintain a level of fiscal support from state and local funds. The IDEA Maintenance of Effort Compliance and Eligibility tests are conducted twice a year. This session will highlight the data used for the MOE calculations and how PEAs can provide evidence of reducing state and local spending requirements. Special education administrators and business managers are encouraged to attend.

Special Education Funding: How, When, and In What Order to Spend? - April 8, 2025

• How does a SPED Director plan a budget? Which funding source is better suited for a fixed versus a variable cost? Come to this session to learn how Arizona's state and federal funds are intertwined.

Fiscal Year Wrap-Up – May 13, 2025

• This session will guide you through wrapping up the fiscal year 2025 grants and preparing for the completion of report season.

ESS Office Hours

ESS Program Management will also host Office Hours on Tuesday afternoons at 1:00 p.m. PEAs are invited to attend these informal Zoom meetings to bring questions directly to their program specialist.

• January 21, 2025

• February 18, 2025

• March 18, 2025

• April 15, 2025

• May 20, 2025

Please email the ESS Program Management Inbox with any questions about IDEA funding.

Happy New Year!

The ADE/ESS Academic Achievement and Inclusive Practices unit is pleased to announce professional learning opportunities for traumatic brain injury (TBI) featuring Dr. Sue Wolf from Empowerment Research.

TBI 404- It’s Not Just Academics
Wednesday, January 22 and 29, 2025
3:00 pm -5:00 pm

This workshop will include advanced information on acquired brain injuries and how to utilize an understanding of neurodevelopment AND brain-behavior relationships to identify and effectively impact students in the classroom and the community. The focus will be on assessments to identify assets/deficits, appropriate academic strategies targeting executive skills, and the role of problem-solving in academic coursework, STEM fields, and transition. The adult education format will be lecture, dialogue, and small/large group discussions and will include a case study of a student with a TBI. Implications for 504 and IDEA will be addressed as they impact transition services and the ADA. 

TBI 505- A Bump or a Bleed
Wednesday, February 19 and 26, 2025
3:00 pm-5:00 pm

The workshop includes advanced information on acquired brain injuries and how to utilize an understanding of (a) neurodevelopment AND (b) brain-behavior relationships to identify and effectively impact students in the classroom and the community. There is special emphasis on adolescent brain development, the role of the changing brain in transition, and exposing myths related to brain-based behaviors and mental health issues, including medication management and identification of depression and suicide prevention strategies. The options of 504 Plans under the 1973 Rehabilitation Act, Individualized Education Programs (IEPs), and transition plans under the IDEA and services into adulthood under the ADA will be covered.

TBI 202- Assets, Assessments, and Analysis of Behavior
Wednesday, March 19 and 26, 2025
3:00 pm-5:00 pm

This in-depth behavior workshop will include an overview of brain-behavior relationships, the importance of the frontal lobe and the limbic system development and function, signs/symptoms of brain injury, and neurological impairments as observable behaviors. The focus will be on executive functioning, behavior management, and determining students’ strengths and assets using a hypothesis testing approach to assess and create appropriate interventions and strategies for use in the classroom and community. A "Zones of Self-Regulation" discussion will be included. The format will be a lecture with open discussion, presentation, and live Q&A.

Who should attend:  Parents and caregivers, counselors, general education teachers, special education teachers, related service personnel, administrators, support staff, behavioral health professionals, community-based professionals, or anyone who works with youth and young adults in the educational setting.

Register through Zoom

TBI 404 
TBI 505
TBI 202

If you have questions, please get in touch with  Christy Hegebush.