We are aware of the inability of PEAs (and ESS) to access SPED exit data within the SEDD application. This is due to issues with the application date settings. We're working with our IT team to resolve this issue quickly.

An alert will be sent when the data is again available for review. We apologize for the inconvenience this has caused.

Questions regarding this issue can be directed to ESS Data Management.

Special Education Directors,

Please see the attached memo that clarifies that for federally required data collections regarding students with disabilities, the Arizona Revised Statutes (A.R.S.) § 15-117 provisions, which outline that informed consent to parents is necessary to administer a survey, do not apply.

If you have questions regarding the PSO Survey, please email the PSO Inbox: [email protected].

If you have questions regarding the Parent Involvement Survey, please email the Parent Survey Inbox: [email protected].

DATA MANAGEMENT ALERT

-21002 and Operational Data Store (ODS) Updates

On 07/12/2023, an accountability integrity error -21002 affected student data reporting when it should not have. This high priority issued was addressed by our IT team and has now been resolved.

Last night, the replication process to our ODS failed, which means any changes made to student data yesterday, July 12, 2023, are not reflected in today’s data in the Special Education Data Dashboard (SEDD) application or the Discipline Data Collection (DDC) application.

Our IT team is aware and is working to ensure that the changes from 07/12/2023 and 07/13/2023 will sync properly and reflect accurately in the SEDD and DDC applications.

Please keep in mind that when the errors resolve themselves, you may receive an automated email alert asking you to re-review your SEDD Student Exit report.

We apologize for the inconvenience these issues are causing and appreciate your patience as we work through them.

Questions or concerns can be directed to ESS Data Management.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The professional conference registration fee is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. To learn more about registration, please visit the IDEA Conference Registration webpage.

Book your hotel room before it’s too late! Consider taking advantage of what may be the last year to book a room at this guaranteed low rate of $103/night (not including taxes) for the nights of the conference (Sunday–Tuesday nights). To make your reservation, go to the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book a hotel room at the conference rate is August 2, 2023.

Exciting Announcements
ADE/ESS is excited to announce the conference’s Premier Speakers, including Carol Kosnitsky, Mike Marotta, Michael Stoehr, and more. Please see the Premier Speakers conference flyer to learn about these speakers and additional national presenters. Visit the National Presenters page to learn more about all national speakers, including the keynote speakers, Haben Girma, Art Cernosia, and Mickey Rowe.

Please see the Evening Events flyer for more information about the film Hearts of Glass, activities for youths/young adults, parents, and family members, and Tuesday’s networking reception and raffle drawing.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox.

DATA MANAGEMENT ALERT

Due Date Change for the Special Education Data Dashboard (SEDD) and the Discipline Data Collection (DDC) Applications

School Finance released this Hot Topic: Update to Statewide ADM Recalculation Date (7/17/2023).

The Important Dates website has been updated to reflect this change in the Special Education Data Dashboard (SEDD) for exit data and Discipline Data Collection (DDC) due dates to ensure consistency. The updated due date for this data is July 17, 2023, by 5:00 pm.

Questions regarding this change can be directed to ESS Data Management.

Registration for Arizona’s 2023 IDEA Conference: Creating Connections and Strengthening Systems is filling up quickly. To join us from August 21–23, 2023, at the JW Marriott Desert Ridge in Phoenix, please register on or before July 19, 2023.

Register for the 2023 IDEA Conference in the Arizona Professional Learning and Development System (APLD). The professional conference registration fee is $470 per person and can be paid by credit card, check, or purchase order. Interested participants must have an ADE Connect account to complete the registration. To learn more about registration, please visit the IDEA Conference Registration webpage.

Book your hotel room before it’s too late! Consider taking advantage of what may be the last year to book a room at this guaranteed low rate of $103/night (not including taxes) for the nights of the conference (Sunday–Tuesday nights). To make your reservation, go to the JW Marriott Desert Ridge Resort’s conference website or call the Reservations Center at 1-888-236-2427. The last day to book a hotel room at the conference rate is August 2, 2023.

Exciting Announcements
ADE/ESS is excited to announce the conference’s Premier Speakers, including Carol Kosnitsky, Mike Marotta, Michael Stoehr, and more. Please see the Premier Speakers conference flyer to learn about these speakers and additional national presenters. Visit the National Presenters page to learn more about all national speakers, including the keynote speakers, Haben Girma, Art Cernosia, and Mickey Rowe.

Please see the Evening Events flyer for more information about the film Hearts of Glass, activities for youths/young adults, parents, and family members, and Tuesday’s networking reception and raffle drawing.

ESS appreciates this opportunity to learn with each of you and looks forward to this year’s conference. Stay informed by visiting the IDEA Conference website for conference updates. Questions can be emailed to the IDEA Conference inbox. 
 

Special education data should be reviewed for accuracy and edited, if necessary, before the end of the fiscal year.
Please take a few moments to review the checklist and contact the ESS Data Management Inbox with any questions.

DATA MANAGEMENT ALERT       

Preschool Outcomes Technical Assistance Manual Now Available

Note: This guidance is applicable to school districts only.

ESS Data Management is pleased to announce the Preschool Outcomes Technical Assistance Manual. It’s now available in the AzEDS SPED Reporting section of the ESS Data Management website.

This manual outlines the requirements for preschool outcomes reporting for FY24.

For any questions regarding preschool outcomes reporting, please feel free to email ESS Data Management at [email protected].

DATA MANAGEMENT ALERT

Special Education Data Dashboard Update (SEDD):

Preschool Transition and Students Without Disabilities (SWOD) Data Entry Now Open

The Preschool Transition and Students Without Disabilities data entry components are now open in the Special Education Data Dashboard (SEDD):

• Preschool Transition: required for PEAs that provide special education and related services to preschoolers. Data entry involves information on students who transferred from Part C (Arizona Early Intervention Program) to Part B (PEA preschool program).
• Students Without Disabilities (SWOD): data entry is required for PEAs to identify whether or not educational services were provided to SWOD reported as long-term suspended or expelled in AzEDS.

These data collection requirements are due by August 3, 2023, by 5:00 pm. Suppose your PEA does not serve preschoolers and/or has no SWOD reported as long-term suspended or expelled. In that case, these components will not apply to your PEA and, therefore, not be accessible.

To access the SEDD application, please log in to ADEConnect, navigate to the Exceptional Student Services Portal, and select the Special Education Data Dashboard button under Data Collection & Reporting:

From the homepage of the SEDD application, you can select this component through the “Data” menu option:

Or click “Go” in one or more of the accessible boxes:

As a reminder, exit data will be extracted from AzEDS daily and displayed after processing federal business rules. This data is REVIEW only. Any changes to this data must be made through your Student Information System and uploaded/synced to AzEDS. You will have until July 15, 2023, by 5:00 pm to finalize your exit data.

You can refer to the technical assistance documents under the “Help” menu option, which will take you to the SEDD website that contains the appropriate tools and resources.

If you did not attend the Special Education Data Updates (SEDU) webinar in April or May, please review the recordings available on our website under Training Opportunities or on our YouTube channel.

Please direct any questions to ESS Data Management.

The Arizona Education Data Standards (AzEDS) system will begin collecting an extension of parent information starting in the fiscal year 2024. This additional information is a flag on parent data submitted into AzEDS that identifies the parent as an Individuals with Disabilities Education Act (IDEA) parent. This flag should be marked for parents who meet the definition outlined in 34 CFR § 300.30. In the upcoming school year and moving forward, Exceptional Student Services will require public education agencies (PEAs) to indicate an IDEA parent for the dates of any special education program submitted into AzEDS (excluding ancillary services).

If you have any questions, please email ESS Data Management.